Office Assistant-Receptionist
Brookfield, WI Administrative Team
Description

  

The Office Assistant will be front and center at MLG Capital!  We are seeking a friendly, enthusiastic, and professional individual to be the welcoming face at our headquarters in Brookfield, WI, serving as front desk concierge and providing administrative support to various departments. Along with general office day to day management, this individual will also assist with corporate event coordination.


The ideal candidate will have the ambition to excel in a support role, where contributing within a team environment is a key requirement.  This person will be proactive, willing to take on a variety of tasks, and enjoy interacting with others, from colleagues, to guests and vendors, etc.

 
 

Essential Duties and Responsibilities
 

· Be a concierge for guests arriving at the office  

· Assist the Event Manager with company event planning  

· Provide support to various departments with projects and ad hoc requests

· Answer, screen, and forward incoming phone calls 

· Order office supplies and keep inventory of stock 

· Manage and post daily conference room schedules

· Ensure reception and other common areas are tidy and presentable 

· Coordinate mail (USPS, UPS, FedEx)

· Order food for corporate meetings

· Coordinate office greeting cards

· Assist with onboarding tasks

· Adorn the office with seasonal décor. 

· Other duties as assigned 

Requirements

  

· 100% dedication to MLG Capital core values and culture 

· Passion to work in a support role in a team setting 

· Administrative experience in an office setting

· Proficiency in Microsoft Office Suite 

· Availability to work onsite 8AM-5PM, Monday through Friday

· Warm, professional, and positive attitude 

· Friendly, mature demeanor 

· Strong interpersonal skills  

· Ability to be resourceful and proactive when issues arise 

· Hands-on experience with office equipment (printers, copiers, phones, etc) 

· Excellent organizational skills and attention to detail 

· Multitasking and time-management skills, with ability to prioritize tasks 

· Customer-centric attitude 

· Experiences and/or passion to assist and/or execute upon small to large gatherings (5-300 people), both with internal stakeholders and external guests 


Type: Full Time  

Location: Headquarters- Brookfield, WI

Physical Requirements: Ability to operate office machinery; including but not limited to: telephone, computer, copy machine, fax machine, printer, and mobile phone.  Available to work onsite at the office full time.

Working Conditions: Front office workstation, moderate to quiet noise levels.