Start Date: April 2023 

Reports to: Head of School

Job Summary: 

The Executive Assistant provides high-level administrative support by organizing, scheduling, coordinating, researching, compiling, exchanging, and analyzing information for the Head of School and supports the schedule of the Chief Learning Officer. The Executive Assistant serves as a source of information for students, parents, faculty, Board of Trustees, and visitors and assures the smooth operation of day-to-day activities of the office.

Skills and Competencies:

Bachelor’s degree or the equivalent is required with at least five years of administrative support experience, preferably with some experience in an executive office. In addition, the Executive Assistant to the Head will demonstrate the following competencies:

• Commitment to working in and fostering an inclusive community;
• Strong proficiency in Google environment,  Excel, and database programs;
• Highly organized with multi-tasking capability;
• Excellent writing, editing, and proofreading skills;
• Meeting and event management experience;
• Executive calendar management;
• Discretion working with confidential and sensitive information;
• Work in a collegial manner with co-workers and community members;
• Support and enable the Head to manage time effectively;
• Work to build and maintain overall morale of those within the institution;
• Maintain professional boundaries in regard to the handling of privileged information; 
• Work a flexible schedule, including an occasional evening, weekend, or early morning

Essential Functions and Key Objectives: 

• Understand and anticipate the Head of School’s needs regarding preparation for and scheduling of all activities;
• Timely email and calendar management, including responding to all meeting invitations and independently resolving scheduling conflicts;
• Support logistical arrangements and orchestration of all meetings and activities, including travel both domestically and internationally;
• Act as liaison for the Head of School within the school community
• Coordinate schedules, agendas, and details for Board of Trustees meetings, Board Retreat, and Annual Board meetings, draft agendas and support documents for Chair and Head, take minutes, maintain trustee website, committee, and other contact lists; 
• Coordinate and implement events for the Head of School including Graduation, End of Year Dinner, all school faculty meetings, professional day activities, Head’s Speaker Series (parents), and miscellaneous other gatherings. 
• Track Head’s commitments to various professional organizations (local and national) and assist as needed;
• Draft letters for signature based on notes or other directions given;
• Efficiently support the goals of the school in a variety of unanticipated ways;
• Use independent judgment in performing the responsibilities of the position;
• Juggles competing priorities and pivots quickly as needed
• Make sound choices in ambiguous situations and solve issues with reason and calm in times of crisis; and
• Serve as a reliable and trusted partner with high integrity. 

Salary Range: $85,000 - $95,000

Salary is determined by skills and experience.  Compensation includes a 403(b) plan with up to a 10% match of salary and other perks. Benefits offered to eligible employees include health & dental insurance; an HSA plan; commuter benefits; long-term disability insurance, and more.

To Apply:  

Please upload your Cover Letter, Resume, Personal Statement, and/or Teaching Philosophy and Reference List. 

Buckingham Browne & Nichols School does not discriminate on the basis of race, color, religion, creed, age, gender identity, national origin or ancestry, veteran status, sexual orientation, genetic information, or any non-job related physical or mental disability. We welcome candidates who will increase our diversity; we encourage candidates of color and all diverse candidates to apply.

Buckingham Browne & Nichols Schools takes the health and safety of its community members very seriously. Because we serve students, many of whom are not eligible for vaccination due to their age, we require all employees to be fully vaccinated against the COVID-19 virus with the Johnson & Johnson, Pfizer, or Moderna COVID-19 vaccine before commencing employment. Documentation showing vaccination status will be required as part of the application process.

About Buckingham Browne & Nichols:

Located in Cambridge, Massachusetts, Buckingham Browne & Nichols is a day school that engages students in grades Pre-K through 12 in a rich and invigorating educational experience of the highest quality. The school excels at helping students discover their unique talents and passions and develop those strengths to the fullest. The curriculum is challenging, forward-thinking, innovative, and flexible, designed to help qualified students, from a range of backgrounds and with a wide spectrum of talents and interests, reach new levels of accomplishment. Co-curricular opportunities in athletics, the arts, community service, and other areas add important dimensions to students’ learning. Students learn on three age and developmentally-appropriate campuses. At every grade, BB&N takes full advantage of the range of opportunities its locations afford.

BB&N is committed to becoming an anti-racist institution. This commitment is integral to the mission and vision of the School. BB&N’s mission is to promote scholarship, integrity, and kindness in diverse, curious, and motivated students. The School prepares students for lives of principled engagement in their communities and the world. At BB&N, we value a diverse and inclusive community that fosters respect for the identities and perspectives of all. The different perspectives and experiences of our students define the fabric of our community and contribute to the growth of the individuals who call BB&N their alma mater and shape the classroom and extracurricular experiences. To have classmates and friends who are different from oneself, to come to truly know the background, experiences, and beliefs of a new friend is to learn more deeply about oneself and our world. There is no more important attribute in the preparation for global citizenship.

The vibrancy and vitality we feel in the classrooms, hallways, stages, and playing fields of BB&N derive from the people who are here. At its root are the varied interests and experiences, the different backgrounds, cultures, religions, views, and perspectives that our students and faculty bring to their classes and families bring to myriad activities. Each of us adds to the richness of another’s experience. Working and playing together teaches us lifelong lessons about appreciating, knowing and understanding, and learning from each other.