REPORTS TO: Director of Finance
STATUS: Exempt, salaried, full-time
LOCATION: Chicago, Illinois
ABOUT ALL CHICAGO:
All Chicago effectively combines immediate resources with long term strategies to achieve one goal – to make homelessness history in Chicago. Our Emergency Fund program provides critical financial assistance to people experiencing an emergency that could lead to homelessness or other crises. Our Chicago Alliance program analyzes, recommends, and collaboratively implements sustainable housing solutions for Chicago. Our Learning Center program researches leading practices and offers educational opportunities for all those working to end homelessness. Learn more at www.allchicago.org.
The Accounts Payable Associate is a key member of the Finance and Administrative team. The Accounts Payable Associate’s primary responsibilities are to coordinate the accounts payable and vendor management of the organization, and to coordinate the daily accounting activities surrounding the RRH, RAP, State HP, and Emergency Fund programs.
Accounts Payable Management – 60%
- Review all payment request submissions for proper approvals, appropriate receipt back-up, and proper account coding.
- Process all properly submitted payment requests for payment, either by check, credit card or EFT.
- Prepare bank transfer requests to cover check runs.
- Prepare positive pay electronic file for all check runs and submit to bank.
- Manage vendor records, including contact information and W-9 information.
- Prepare and submit 1099s on an annual basis.
Accounting Activities – 20%
- Prepare monthly bank reconciliations for assigned accounts.
- Prepare monthly credit card reconciliations.
- Monitor grant activity for RRH, RAP and other similar grants to ensure spending is in accordance with the budget.
- Meet with program staff to communicate any financial issues related to assigned grant budgets.
- Assist Director of Finance with preparing public grants budgets and budget revisions.
- Assemble all source documentation needed for annual financial audit and other agency reviews.
Accounts Receivable and Cash Management – 20%
- Review daily check deposit (as prepared through remote deposit or otherwise).
- Record deposits for activity not posted to Raiser’s Edge.
- Prepare vouchers for assigned grants and maintains the related A/R subledger.
- Maintain the cash receipts log (either through spreadsheet or Financial Edge).
- Associate degree or bachelor’s degree in Accounting or Finance or equivalent degree or experience.
- One to two years of work experience.
- Superior organizational skills.
- Proficiency in Office products and experience with accounting software.
- Passion for inclusivity and diversity, and interest in being part of a multicultural team.
- Strong work ethic and integrity, with a commitment to confidentiality.
- Work place is a smoke- and drug-free environment.
- Intermittent travel to off-site locations required.
- Position requires frequent and regular computer and phone use.
- This position requires attendance during regular business hours from 9am to 5pm, Monday through Friday. Occasional night and weekend hours are required a few times a year.
- All Chicago is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. All Chicago does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, general identification, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. All Chicago is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
Salary is commensurate with experience. Comprehensive benefits package (with some employee contributions) includes medical, dental, vision insurance, and disability. Employer-matched retirement plan. Generous paid leave
How to apply:
- Apply online with cover letter, resume and salary range requirements.
- Incomplete applications will not be considered.
- Applications will be accepted until position is filled. Position begins as soon as possible.
- No phone calls, please.