Administrative Assistant to the Vice President and CFO

Performs highly technical, responsible, and confidential executive administrative duties for the Vice President and Chief Financial Officer.

Please note that when applying for an opportunity, the application will need to be completed in its entirety all at once. You will not be able to save your information and return to complete your application.  


Essential Functions: Performs executive-level administrative duties in support of the Vice President and Chief Financial Officer.

  • Proofreads, edits, and produces letters and financial reports in final form.
  • Answers and screens calls, schedules appointments, and books travel arrangements for the Vice President and Chief Financial Officer.
  • Answers letters and routes mail not requiring the Vice President and Chief Financial Officer's attention.
  • Processes confidential matters and either resolves or refers questions to appropriate personnel.
  • Assists the Vice President and Chief Financial Officer with preparations for board and committee meetings.
  • Approves and signs requisitions, vouchers, and other forms.
  • Maintains all files (contracts, state solicitation registrations, and financial correspondence).
  • Compiles financial reports.
  • Processes expense reports and other documents.
  • Reviews all staff expense reports for accuracy and conformance with finance policy.

Supports the Vice President and CFO with internal audits.

  • Examine internal processes.
  • Ensure accuracy and compliance to organizational standards, procedures and internal controls.
  • Prepare reports and presents audit findings to Board of Directors.
  • Recommend improvements to organizations systems and management practices.

Participates and provides input on various Association-wide activities, which may include:  

  • Actively contributing to efforts to achieve culture, engagement, and fundraising goals.
  • Providing on-site event support for Board and Leadership Council meetings.
  • Participating on internal event and task committees.
  • Participating in Association events including, but not limited to, Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Grad Party, and All-Aggie Hullabaloo, as needed.
  • Representing The Association as needed at external events.

Serves as an ambassador for The Association by meeting Team Expectations; supporting The Association’s fundraising, engagement, branding, and communications efforts; and fostering relationships with former students, current students, parents, faculty, staff and friends of Texas A&M. 

Occasional other duties as assigned. 

This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete, nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice.


Received:  Vice President and CFO.

Given: None. 



Required: High school graduate or any equivalent combination of training and experience.

Preferred: Associate's or Bachelor's degree in relevant field of study.


Required: Two years at the administrative level or equivalent.

Preferred: Supervisory experience. Three or more years as an Administrative Assistant.


Required: Working knowledge of standard office equipment and fax. Excellent oral and written communication skills.

Preferred: Working knowledge of Microsoft Excel, Word, and Outlook.


Required: Ability to operate a keyboard. Frequent use of computer.