Hybrid Executive Assistant


At Healthy Alliance, our purpose is to improve health and empower the underserved. Every community has its own needs, affecting the health of those who live, learn, work, and play within them. Our network brings together organizations, big and small, to coordinate and collaborate so that all communities have reliable access to the resources they need. Why? Because every New Yorker deserves the same opportunity to be healthy!

As a 2019-22 Albany Business Review’s Best Places to Work and a 2021-2022 Modern Healthcare’s Best Places to Work in Health Care award recipient, we strive to maintain a culture wherein high-performing, mission-driven team members collectively work toward better health for all. Dedicated to promoting a culture built upon autonomy, mastery, and purpose, we believe our differences in strengths and perspectives play an integral role in propelling us forward, while our core values ground us, serving as the common thread that unites our team.


The Executive Assistant will filter and attend to the day-to-day functions of Chief Executives so that the executives and other senior staff can focus on high-level leadership and strategy functions.



  • Provide excellent day-to-day support to executive team members, including professional and timely communication, complex and dynamic calendar management for internal and external meetings, managing travel arrangements, and timely completion of expense reports and purchase requisitions.
  •  Prepare a variety of correspondence, pull reports, spreadsheets, presentations, metrics and data, meeting prep packets, and other documents ensuring proper format, grammar, spelling, and punctuation. This includes providing support for Board and Committee meetings.
  •  Review and reconcile company expenditures and statements; identify expenses and provide up-to-date reporting as needed.
  • Support office administration, like ordering supplies/inventory, handling mail, managing logistics, perform light housekeeping duties, etc.
  • Identify opportunities for process and office management improvements; design and implement new systems.
  • Plan, coordinate, and facilitate company events, meetings, off-sites, luncheons, and other special functions.
  • Organize internal and external meetings for multiple executives/teams including agenda and follow-up action item coordination.
  • Maintain current and accurate electronic documents in appropriate company files.
  • Serve as headquarters’ main point of contact for vendors; schedule equipment maintenance requests and obtain quotes as needed.
  • Build cross-functional relationships with key partners in other departments on projects, initiatives, and events as needed.
  • Perform other related duties as assigned.


This job description is not designed to cover or contain a comprehensive listing of task activities and/or duties that are required of the employee for this job. Responsibilities and activities may change at any time with or without notice.




Bachelor’s degree in a related field or equivalent experience such as business administration, project management, or psychology. Equivalent work experience in a related field may be considered in lieu of degree requirements. Non-traditional background providing high-touch support to an executive team considered.

Required Skills and Abilities

  • 2+ years of scheduling experience. Executive or administrative support experience required.
  • Proficiency in use of Microsoft Word, Excel, Outlook, PowerPoint, Adobe, data management systems, and other software as needed.
  • Ability to organize work effectively, conceptualizing and prioritizing objectives and exercise independent judgment. 
  • Ability to observe schedules, multi-task, prioritize, and meet assignment deadlines.
  • Exhibits excellent oral, written, and presentation skills for all levels of management.
  • Strong desire and knowledge of performing administrative duties. 

Salary Range: $58,000-$75,000/year commensurate with skills and experience  



This position involves sedentary work that primarily involves sitting/standing, use of typical office equipment such as a computer, laptop, and cell phone. May include light work that includes moving objects up to twenty (20) pounds independently or with assistance. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.



Healthy Alliance is an Equal Opportunity Employer and does not discriminate against any employee or applicant on the basis of age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances. We adhere to these principles in all aspects of employment, including recruitment, hiring, training, compensation, promotion, benefits, social and recreational programs, and discipline.

If you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to hr@healthyalliance.us 



This job function involves potential access/interaction with protected health information. Position will be required to abide by company policies and procedures that support federal, state, and local HIPAA (Health Insurance Portability and Accountability) regulations. Any violations will be subject to company policy which includes disciplinary actions up to and including separation of employment. Healthy Alliance is an At-Will Employer 

Salary Description