Hand to Hold® is a national non-profit 501(c)(3) organization that provides compassionate in-person and virtual support to NICU and bereaved parents before, during and after a NICU stay. All programs are designed with the emotional, physical and social needs of NICU families to help them feel more secure during a highly stressful time. This early intervention mental health support is available at no cost to NICU families across the United States.  

As a 2022 Best Place for Working Parents® business, our dynamic, growing organization seeks a Finance Coordinator to join our team in Austin, TX. Reporting to the Chief Operating & Finance Officer, this person will manage daily accounting and financial transactions, playing a vital role in supporting the organization’s annual budget of approximately $3M.

This person will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly in order to strengthen Hand to Hold’s finances and leverage the organization for continued growth and success. Supporting the COO/CFO, this candidate will have oversight in grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records. Personal experience with Hand to Hold’s mission is a plus.

Key Responsibilities

Accounting & Reporting

• Oversee the general accounting, including, among other things, journal entries, accounts payable, accounts receivable and reconciliation of bank accounts.
• Ensure that all financial activities involving grant funds awarded are accounted for in compliance with rules and GAAP, grantor and/or agency specific requirements, and Hand to Hold’s financial policies and procedures.
• Prepare monthly, quarterly and annual financial reports for departmental directors, Finance Committee and Board of Directors.  
• Prepare & monitor short- and long-term cash flow analysis.
• Provide financial reports to funders and partners as requested. 
• Assist the COO/CFO with the annual audit and preparation of federal filings including IRS Form 990 ensuring they are filed accurately and in a timely fashion.
• Respond to inquiries from vendors, funders, partners and internal staff re: financial matters.

Budget Drafting & Management 

• Assist the leadership team in drafting annual organizational budgets, ensuring that organizational strategic priorities are properly funded, and year-over-year and budget-to-actual variance analysis and reporting for internal tracking.
• Provide grant and project-based budgets, and strategic support in fundraising efforts to optimize revenue. 
• Support the leadership team in proactively identifying and implementing process improvements and actionable remedies that optimize efficiencies and improve the quality of financial analysis.
• Support the COO/CFO in proactively monitoring financial risks to develop, promote, and maintain best accounting practices around strong internal controls.
• Maintain compliance with all documentation of our fiscal policies and procedures.

Financial Management

• Monitor accounts payable and receivable to ensure that payments are timely and up-to-date
• Prepare vouchers, invoices, checks, account statements, reports, and other records and review them for accuracy
• Work with Development team to ensure adherence to tax law requiring nonprofits to acknowledge tax-deductibility of donations
• Manage payroll and enter staff information into the online system
• Work with Development team to reconcile campaigns, donations received, accounting software, and database records
• Monthly expense entry and management, as well as month-end closeout including credit card and bank account reconciliations.  
• Maintain a chart of accounts to facilitate accurate financial statements
• Maintain an organized and accurate record of all checks, deposits, donations and expenses, both physical and electronic

General

• Participate, facilitate and/or assist at Hand to Hold events.
• Attend monthly staff meetings
• Other duties as may be assigned by the COO/CFO

Pay & Benefits:

• Compensation: starting at $50,000 commensurate with experience
• Benefits: fully paid Medical, $20,000 Life Insurance and Employee Assistance Program for employee
• option to add Dental, Vision & additional Life insurance as well as coverage for dependants
• 10 days annually of Paid Time Off
• 12 days annually of accrued Sick Time
• 13 annual Paid Holidays, including the working days between Christmas & New Year’s Day
• Open to applicants in the Austin, Texas metropolitan area
• Full-time, hourly, exempt position: 40 +/- hours per week schedule 
• Must be available to work from our office in North Austin 
• Flexibility in work schedule and hybrid working arrangement available after 90-day introductory period is successfully completed and with pre-approval by supervisor

Physical Demands:

Must be able to reach 2nd-floor office space by stairs (no elevator access) multiple times daily.

• Bachelor’s degree in Accounting or Finance, Certified Public Accountant (CPA) or equivalent work experience.
• 2+ years of experience in nonprofit accounting, with strong knowledge and understanding of Nonprofit GAAP. 
• Budget drafting/management, analytical, writing and organization skills with the capacity to manage projects and successfully prioritize among multiple tasks.
• Experience with Quickbooks Online.
• Proficient in Google & Microsoft Office products, including expertise in Excel.
• Ability to maintain the highest confidentiality when dealing with sensitive & private information.
• Ability to work independently, think proactively, address problems creatively, and take initiative appropriately. 
• Demonstrated excellence in organizational, written and verbal communication skills.
• Thorough knowledge and understanding of bookkeeping principles and best practices with a keen eye for detail, especially in regard to financial reporting.
• Must be authorized to work in the U.S.
• Personal experience with a child or loved one in the NICU is a plus.