· Performs office administration and construction project administrative tasks from project mobilization through project closeout for multiple construction projects 

· Prepares submittals, RFIs, pay applications and processes change orders; 

· Maintains project contract records and enters daily update into project management and invoicing system; 

· Processes material and equipment orders in line with contract terms and schedules; 

· Conducts project documents and reconciliations with accounting staff; 

· Conducts research, maintains databases, reconciles data and resolves discrepancies; 

· Prepares and edits numerous simple and complex letters, reports and spreadsheets which may include construction project status reports, running queries, work flow charts, schedules, estimates, budgets, proposals, etc. 

· Coordinates project activities between the customer, project team members, subcontractors, superintendents, architects, engineers, regulatory agencies, suppliers and vendors ensuring specifications, compliance and schedules are met; 

· Performs general office administrative duties to include phones, mail, supplies and inventory control. 

· Assist in development Performa budgets.

· Assist in producing weekly, monthly and quarterly reports.

· Report any facility repairs and needs. Follow up to endure all items are addressed and

· Completed in a timely manner. Manage an “Items to Address” list on all items found during site inspections to ensure all are completed.

  · Must have at least 5 years experience performing duties described above for commercial construction 

· Exceptional organization skills with keen attention to detail, deadlines and accuracy 

· Strong interpersonal, written and oral communications skills

· Ability to meet deadlines and work well under pressure

· Ability to think critically and analytically, and exhibit sound judgment

· Effective and proactive team player

· Ability to multi-task and assist in handling various projects simultaneously

· Ability to work outside normal business hours at times depending upon workload

· Experience reading and interpreting construction documents to include drawings, bids, budgets, schedules. leases and contracts

· Experience writing professional business correspondence and preparing presentations; 

· Experience using spreadsheets, construction management and scheduling software such as Yardi and Microsoft Office Suite (outlook, word, excel, power point)

· Bachelor’s degree preferred, but not required.