The American Swedish Institute is a gathering place for all people to share experiences around themes of culture, migration, the environment, and the arts, informed by enduring links to Sweden. The American Swedish Institute and the historic Turnblad Mansion have been mainstays for cultural education and engagement in Minneapolis since 1929.

POSITION SUMMARY

The Arts & Culture Programs Coordinator (ACPC) is responsible for the successful planning and execution of a nationally recognized series of revenue-generating cultural festivals, performance series, dialogues and discussions, and other public-facing activities at the American Swedish Institute. Events include planning and production responsibilities for ASI’s Julmarknad Handcraft Market, Winter Solstice Celebration, First Look exhibition openings, Midsommar Celebration, Midwinter Folk Music Festival, specialty dinner experiences, and Free Thursdays at ASI.  The Arts & Culture Programs Coordinator will help to grow the reach, impact, and relevance of these and other events among both established and emerging ASI audiences. 

ESSENTIAL JOB FUNCTIONS

PROGRAM MANAGEMENT 

• Plan, coordinate, produce, and evaluate a portfolio of major public-facing events.  
• Achieve the revenue and expense goals for each event through careful budget management, planning, and execution.
• Collaborate cross-departmentally on opportunities that arise from relationship building activities, so the event, facilities, and communication is successful  

LOGISTICS 

• Identify, source and book artists, performers, and speakers  
• Coordinate administrative processes to ensure that all documents are reviewed and signed by all necessary parties prior to each event. This includes, but is not limited to, event proposals, memorandums of understanding, feedback/evaluations, as well as salary/fee negotiation and payment processes. 
• Collaboratively develop event concepts based upon Institutional Planning Strategies.  
• Arrange permits, event security, staging and rental equipment, and other event needs. 
• Provide internal communications around each event including clear run-of-shows and ensure that ASI staff are aware of the event schedule and any of their respective responsibilities.  
• Act as stage manager when required. 
• Collaborate with Visitor Services Manager to review registration and ticketing plans. 
• Collaborate with the Volunteer Coordinator to determine and fill volunteer needs for each event, and to provide volunteer training as needed. 
• Collaborate with the Facilities Team and event/catering staff on event set-up and teardown logistics and attend weekly setup meetings. 
• Plan and oversee off-site programs initiated by ASI or in partnership with other entities 
• Hire, train, manage, and evaluate on-call staff.  

OTHER DUTIES 

• Perform other duties as may be assigned. 

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. 

REQUIRED 

• Bachelor’s Degree in related field with 3-5 years of experience in event planning, program management, hospitality in a supervisory role preferably in a cultural/arts organization OR an equivalent combination of education, experience, or training.
• Able and willing to work non-traditional work hours as required for events will include nights and weekends. 
• Interest and knowledge of Nordic contemporary and folk music trends, a willingness to embrace this genre as a key component of your work.   
• Ability to plan own work and work of others and lead work groups or teams. 
• Outstanding organizational skills with the ability to manage multiple competing priorities in a fast-paced environment with close attention to detail. 
• Solid analytical and problem-solving skills including problem identification, analysis, action planning and execution. 
• Ability to exercise initiative and judgment and make decisions within scope of assigned authority. 
• Proven ability to lead projects from planning phase through completion that are within budget. 
• Excellent verbal and written communication skills demonstrating ability to speak and write in a clear and understandable manner for internal/external relations. 
• Demonstrated ability to interact with a variety of cultural and socioeconomic groups. 
• Demonstrated ability to work effectively with teammates as well as external contacts. 
• Proficient using MS Office Products to include Word, Excel, etc. 

The above statements reflect the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; bend; sit; use hands to finger, handle, or feel objects, tools or controls; reach with hands and arms; climb stairs; talk or hear. The employee must occasionally lift or move office products and supplies and event supplies and set-ups, up to 20 pounds, occasionally up to 40 pounds.

EEOE STATEMENT

The American Swedish Institute is an Equal Employment Opportunity Employer. All our employment practices, benefits and programs will be administered without regard to actual or perceived race, color, religion, sex, national origin or ancestry, age, disability, veteran status, sexual orientation, marital status, status with respect to receipt of public assistance or any other basis protected by federal, state or local law.