Department: Finance [Administration]
Reports to: Director of Finance
Position Status: Limited Term Internship [10 hours per week]
Position Summary: The Finance Intern will work directly with the Director of Finance to learn, understand, and experience the work of a non-profit admin and finance professional. The Director of Finance oversees City Theatre’s bookkeeping, payroll, financial management, and financial functions on a daily basis. Additionally, the Finance department collaborates with other members of the Administrative team to provide day-to-day operational support for office, administrative, IT, and HR functions within the organization.
The Finance Intern will gain hands-on experience with bookkeeping, record keeping, annual audit preparation, payroll processes, and many other ongoing operational processes. Additionally, the Finance Intern will assist the Director of Finance with the updating and documenting City Theatre Finance processes.
Principle responsibilities and duties include, but are not limited to:
- Learning and understanding City Theatre’s chart of accounts and data channels, and enter data into City Theatre’s bookkeeping and/or bill payment systems; learning how to tie-out data entry and ensure data entered is accurate.
- Assist Director of Finance (DoF) with filing and archiving historical financial data, ideally electronically.
- Documenting the finance processes and assisting DoF with troubleshooting and refinement.
- Working with DoF to learn how to add and update new hires to the payroll system, understanding legal payroll requirements, and how to manage and process payroll accurately.
- Learning about financial reporting for both internal and external constituents; learning how to pull and prepare reporting for distribution.
- Learning other aspects of the Administrative roles in the nonprofit arts space, and how they overlap and collaborate with the Finance role.
- Coordinating and executing special projects as determined by arising needs – research, data and information collection, organization, documentation, and more.
The successful candidate will demonstrate:
- Demonstrated interest in and aptitude for bookkeeping, office processes, troubleshooting, workplace rules, and other administrative functions.
- Commitment to maintain confidentiality and a high degree of accuracy.
- Strong self-motivation and independence in carrying out responsibilities, organizing and prioritizing multiple tasks, and meeting deadlines.
- Excellent interpersonal, presentation, relationship-building, and communication skills - both written and verbal - which transcend diverse audiences.
- A commitment to collaboration and the organization’s values, which include a dedicated focus on Equity, Diversity, Inclusion & Accessibility; employees are expected to engage in professional training related to the organization’s anti-racism commitments. Learn more about City Theatre’s commitments to this work at www.CityTheatreCompany.org/EDIA
- Ability to collaborate with team members from a wide variety of backgrounds, work-styles, and professional experiences.
- A keen eye for attention to detail, administrative organization, and the ability to self-start and multitask.
- A passion for collaboration and exploring the intersections of art, community, and education; commitment and ability to advocate for “radical hospitality” across the organization.
- An enthusiasm for theater, storytelling, and community organizing.
- Familiarity with the Microsoft Office Suite (Outlook, Excel, Microsoft Word) and Quickbooks or other accounting software is welcomed; training assistance will be made available.
- Position requires occasional physical demands, including lifting weight up to 15 pounds, navigating stairs, sitting and using a computer for extended periods, and close quarters.
- Be fully vaccinated from Covid-19 and current with all CDC-recommended and eligible boosters.
What does success look like?
Upon completing their term, the Finance Intern should have clear knowledge and understanding as to the magnitude and variety of responsibilities taken on by nonprofit Finance professionals. The Finance Intern should be able to set up and run payroll, reconcile bookkeeping and accounting transactions, create reporting, and manage multiple streams of data input and recordkeeping at the conclusion of their role.
Additionally, the Finance Intern will have provided invaluable support and [hopefully] led the execution of the Director of Finance’s initiatives for documentation of processes and extrapolating and archiving historical City Theatre data and information.
Reporting & Compensation:
The internship position reports directly the Director of Finance, and will be indirectly supervised and supported by the Director of Education. The term is approximately 10 hours per week, May-August, 2023. A stipend of $550 for the internship term will be provided.
Submit cover letter and résumé through the City Theatre hiring portal available under “Auditions & Employment” on the organization’s website; or, alternatively, send materials via email to Finance@CityTheatreCompany.org. For more information about City Theatre, visit CityTheatreCompany.org. No phone calls. Cover letter may be addressed to the Director of Finance, Sara Green Williams.
Please use your cover letter to tell us about what you hope to bring to and learn from this role, and how your background and experience responds to the desired skills and qualities.
ABOUT CITY THEATRE:
City Theatre is an Equal Opportunity Employer dedicated to building a culturally diverse and equitable environment and we strongly encourage applications from BIPOC (Black, Indigenous, People of Color) candidates. In building an equitable work environment, the organization values diverse backgrounds, perspectives, and skill sets. City Theatre does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. City Theatre is committed to building a team that reflects its values and encourages all interested candidates to apply.
Founded in 1975, City Theatre is in its 48th season as Pittsburgh’s home for bold new plays. Located in the historic South Side on its four-building cultural campus, the company produces a season of regional and world premieres; its renowned Young Playwrights Festival, now in its 21st year; a season-long reading series of new works in progress; and the annual Momentum Festival. City Theatre’s mission is to provide an artistic home for the development and production of contemporary plays that engage and challenge a diverse audience. Its vision is to be the best mid-sized theater in America. Organizational core values are: Community; Collaboration; Equity, Diversity, Inclusion & Accessibility; and Creativity. With an annual average operating budget of over $3.1million, City Theatre is the largest performing arts organization not located in Pittsburgh’s downtown Cultural District and is a constituent and core member of the League of Resident Theaters (LORT), Theatre Communications Group (TCG), and the National New Play Network (NNPN). In August 2021, City Theatre announced a re-structuring of the artistic director position, elevating current staff members Clare Drobot and Monteze Freeland to Co-Artistic Directors with Marc Masterson, who had held the title of singular artistic director since 2018. The trio join Managing Director James McNeel as co-leaders of the organization. It is governed by a board of 22 community volunteers (Caitlin Green, board president). Learn more at CityTheatreCompany.org.