Finance Associate
Job Type

Hand to Hold® is a national non-profit 501(c)(3) organization that provides compassionate in-person and virtual support to NICU and bereaved parents before, during and after a NICU stay. All programs are designed with the emotional, physical and social needs of NICU families to help them feel more secure during a highly stressful time. This early intervention mental health support is available at no cost to NICU families across the United States.  

As a 2022 & 2023 Best Place for Working Parents® business, our dynamic, growing organization seeks a Finance Associate to join our team in Austin, TX. Reporting to the Chief Operating & Finance Officer, this person will manage daily accounting and financial transactions, playing a vital role in supporting the organization’s annual budget of approximately $3M.

This person will be responsible for ensuring that our day-to-day accounting and finance operations run smoothly in order to strengthen Hand to Hold’s finances and leverage the organization for continued growth and success. Supporting the COO/CFO, this candidate will have responsibilities in grant and fund accounting, contract billing, budgeting, banking, preparation of reports, and maintenance of records. Personal experience with Hand to Hold’s mission is a plus.

Essential Functions:

Accounting & Reporting

  • Oversee the general bookkeeping of the organization, including, among other things, journal entries, accounts payable, accounts receivable and reconciliation of bank accounts.
  • Ensure that all financial activities involving grant funds awarded are accounted for in compliance with grantor’s rules and Hand to Hold’s financial policies and procedures.
  • Prepare monthly, quarterly and annual financial reports for departmental leadership, Finance Committee and Board of Directors.  
  • Alongside the COO/CFO, prepare & monitor short- and long-term cash flow analysis.
  • Assist the COO/CFO with the preparation of documents for the annual filing of IRS Form 990 and similar entities/filings
  • Respond to inquiries from vendors, funders, partners and internal staff re: financial matters.

Budget Drafting & Management

  • Assist the COO/CFO in drafting annual budgets as well as variance analysis and reporting for internal tracking.
  • Provide grant and project-based budgets, and strategic support in fundraising efforts as requested.
  • Support leadership in proactively identifying and implementing process improvements and actionable remedies that optimize efficiencies and improve the quality of financial analysis.
  • Maintain compliance with all documentation of our fiscal policies and procedures.

Financial Management

  • Monitor accounts payable and receivable to ensure that all payments remain timely and up-to-date
  • Prepare vouchers, invoices, checks, account statements, reports, and other records and review them for accuracy
  • Work with Development team to ensure adherence to nonprofit donation acknowledgement tax law
  • Assist HR in managing payroll and entering staff information into the online system
  • Work with the Development team to reconcile campaigns, donations received, accounting software, and database records in a timely manner
  • Monthly expense entry and management, as well as month-end closeout including credit card and bank account reconciliations
  • Maintain an organized and accurate record of all checks, deposits, donations and expenses, both physical and electronic

Other Duties:

  • Participate, facilitate and/or assist at Hand to Hold events.
  • Attend monthly staff meetings
  • Other duties as may be assigned by the COO/CFO

Additional Information:

  • Open to applicants in the Austin, Texas metropolitan area
    • Full-time, hourly, exempt position: 40 +/- hours per week schedule
    • Compensation: starting at $50,000 commensurate with experience
    • Must be available to work from our office in North Austin 
    • Flexibility in work schedule and hybrid working arrangement available after 90 day introductory period is successfully completed and with pre-approval by supervisor
  • Benefits: fully paid Medical, $20,000 Life Insurance and Employee Assistance Program for employee
    • option to add Dental, Vision & additional Life insurance as well as coverage for dependants
  • 10 days annually of Paid Time Off
  • 12 days annually of accrued Sick Time
  • 14 annual Paid Holidays, plus the working days between Christmas & New Year’s Day

Physical Demands:

Ability to reach 2nd-floor office space by stairs (no elevator access).

To apply, send a cover letter and resume


We prefer you have:

  • Bachelor’s degree in Accounting, Finance or Business
  • Minimum 2 years nonprofit accounting or bookkeeping experience
  • Budget drafting and/or management experience
  • Be analytical in nature with excellent organization skills and the capacity to manage and successfully prioritize among multiple tasks and projects.
  • Personal experience with a child or loved one in the NICU is a plus.

We need you to have:

  • Minimum 1 year accounting or bookkeeping experience
  • Experience with Quickbooks Online or similar accounting software
  • Proficiency in G Suite, Microsoft office and generally technologically savvy
  • Ability to maintain the highest confidentiality when dealing with sensitive & private information
  • Ability to work independently, think proactively, address problems creatively and take initiative appropriately. 
  • Demonstrated excellence in organizational, written and verbal communication skills.
  • Knowledge and understanding of bookkeeping principles and best practices with a keen eye for detail, especially in regard to financial reporting.
  • Authorized to work in the U.S.
  • Personal qualities of integrity, professionalism, credibility, and a commitment to and passion for Hand to Hold’s mission.

Salary Description
$50,000 per year