JOB SUMMARY 

This position will maintain current accounts & assist in invoicing functions. We are seeking an experienced candidate who can analyze invoices for proper job costing, work with vendors to resolve pricing discrepancies, & reconcile monthly statements with vendors.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Daily verifying, classifying, computing, posting & recording accounts payable data into the Company’s accounting system
• Audits invoices against purchase orders, researches discrepancies
• Process check runs weekly
• Analyze vendor agings, researching missing invoices, invoicing errors, disputed charges & communicate findings to management & vendor staff
• Responding appropriately to vendor, client, & internal requests.
• Maintains & files all accounts payable, expense reports, & company credit cards
• Maintain electronic & hard copy filing system, retrieve documents from filing system

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws.  Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High School diploma required, an Associate’s Degree in Business preferred but not required
• 2+ years’ experience in accounts payable; Construction experience a plus
• Flooring software experience required
• 1 year flooring experience required
• Proficient in Microsoft 365 applications including Excel, Explorer, Word, Outlook, and Teams
• Excellent attention to detail & communication skills
• Exceptional organization & time management skills
• RFMS software a plus, but not required
• M-F in office.  This is not a remote work position

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for long periods throughout the day.
• Must possess the ability to stand for long periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.