The Editor has 3 to 7 years of experience in managing projects. He or she oversees the project from the point of file delivery to the point of a finished document ready for output. The output may be delivered in several formats, including but not limited to print, .pdf, .rtf, XML, HTML, ePUb and Word.
The Editor reviews documents critically for matters of tone, style, flow, word choice, point of view, consistency, factual accuracy, suitability of graphic elements, even legal problems the document might pose. The Editor will suggest ways an author could retool his/her data and information for many other purposes (technical writer). In addition to the copyediting aspects of the job (grammar, spelling, syntax, sentence structure, and the general mechanics of good prose style), the Editor looks at diction: the choice of words and the meanings they deliver. Additionally, the Editor serves in the capacity of copyrighter, proofreader, content editor, technical editor and project manager.
The Editor does a thorough review of the language, assessing whether it: unintentionally insults or misrepresents readers (political correctness); contains unexamined assumptions; shows a bias; or contains jargon, clichés, or slang. He or she also examines the related graphical and tabular elements, ensuring that the information provided does not contradict the text.
The Editor works in tandem with the Publication Technician, author and/or subject matter expert to produce the completed work. When a difference of opinion arises, the editor negotiates with the author to implement a mutually acceptable solution. The Editor may also be asked to serve as the subject matter expert. Editors may be asked to work on code books, commentaries, catalogs, brochures, textbooks, workbooks, training manuals, and annual reports.
The Editor writes articles for publication on request. The Editor must have a superior grasp of the English language, markup languages (XML, HTML, XHTML) and editorial skills (including use of proofreader’s marks) and, by virtue of education and experience, be able to work on a variety of projects simultaneously. Skills needed include typing; use of word processing and page composition software; and a good eye for detail. The Editor will work with master style sheets, tagging styles, program scripts, and hierarchy structure. A working knowledge of print terminology (both print and digital), content management systems, and the Chicago Manual of Style is necessary, as is proficiency with Microsoft Office Suite and data base systems.
• Edit (mechanical and substantive) documents to improve clarity in accordance with appropriate style.
• Research, rewrite and edit text for codes, commentaries, textbooks, assorted newsletters, proposals, and promotional materials.
• Resolve any queries with author or subject matter expert. Work in a team environment with authors, typesetters and graphic designers.
• Ensure that the document’s structure reflects the hierarchy of the content (i.e., more important information should precede secondary information).
• Where appropriate, verify by spot checking that navigational aids such as cross-references and links are accurate and functional.
• Must have a working knowledge of XML and HTML markup languages and be able to work in a content management environment.
• Stay abreast of new and emerging language and cultural shifts that are used within the industry, as well as relevant laws regarding defamation, libel and copyright.
• Oversee the design elements of a project, including graphics, layout, widows/orphans, typography, white space, use of color, and the physical features of print documents (such as paper and binding).
• Coordinate multiple editing projects simultaneously in a deadline-oriented atmosphere.
• Proficiency with Microsoft Office Suite.
• Proofread manuscripts; check that illustrations, tables, labels and captions are correct and follow editorial templates.
• Take responsibility for signing off final Blueline / printer’s proofs.
• Track and record project status.
• Be able to convert between English and Metric measures.
• Perform other duties as assigned or requested.