Office Project Coordinator
Job Type

An integral member of the Philanthropy team, responsible for ensuring the stewardship and benefit fulfillment for the CSO’s corporate, foundation, and government supporters. The incumbent supports the CSO’s culture of philanthropy by collaborating interdepartmentally and cross-functionally to sustain institutional relationship management.  .

This is a wonderful opportunity for someone with an administrative support background and an interest in the performing arts. The ideal candidate is someone who is detail oriented with a strong customer service background.


Job Responsibilities:

  • Assume primary responsibility for Institutional stewardship deliverables including complimentary tickets, VIP access, event invitations, and recognition across channels and platforms. 
  • Serve as primary reviewer and editor for sponsor credits in all print and electronic collateral and content.
  • Ensure sponsor recognition requirements are met and compile information to support related funder reporting requirements.
  • Provide onsite stewardship at donor events and concerts, and support Institutional Giving event production in consultation with Event Manager.
  • Implement pledge fulfillment by transmitting gift information internally and invoicing sponsors.
  • Attend internal and external meetings to support Institutional Giving donor strategies.
  • Maintain and updated accurate information in Tessitura, the CSO’s donor database.
  • Provide administrative support to the CSO’s Government Affairs committee, including preparing meeting materials, drafting reports, and managing RSVPs.
  • Draft and deploy communications to elected officials and government agencies. 
  • Prepare meeting materials including reports, manage RSVPs, and draft communications to support the work of the CSO’s Government Affairs Committee.
  • Stay up to date on industry best practices related to stewardship and philanthropy.
  • Support organization’s Diversity, Equity and Inclusion initiatives as well as supporting a respectful organizational culture.
  • Other duties as assigned.
  • Ability to work independently, set priorities, multi-task and use independent judgment while keeping Supervisor informed of work activity and issues.
  • Experience working cross departmentally with a variety of stakeholders including staff, volunteers, donors, and prospects.
  • Experience staying organized, problem solving and making sound decisions.
  • Excellent verbal and written communications skills with experience preparing external communications.
  • Experience with relational databases such as Tessitura, Salesforce, or Raiser’s Edge.
  • Ability to work 10 to 20 events outside traditional business hours on nights and weekends, during the concert season.
  • Experience in PC/Microsoft environment.

Reporting Relationship: Director of Institutional Giving

Annual Wage Range: $38,000 - $43,000

Benefits Include:

  • Retirement Contribution
  • Ability to work from home up to 2 days per week
  • Flexible scheduling
  • Generous PTO Plan
  • $3,850 Employer Health Savings Account Contribution
  • 100% Employer paid single health coverage and affordable family options
  • Free Dental Insurance