Title: Director of Finance
Primary Role: The Director of Finance helps the Chief Financial Officer provide executive leadership, direction and oversight of all fiscal functions of the organization in accordance with GAAP, along with nonprofit fiscal management practice. The Director of Finance works with the Chief Financial Officer to evaluate and implement overall accounting, budgeting and financial reporting policies and procedures to ensure effective controls are in place and to satisfy the informational requirements of IN AEYC’s senior leadership, management, the Board of Directors, independent auditors, government and other contracting agencies, customers and donors. The Director of Finance reports to the CFO and oversees the Controller and Accounting Clerk positions.
Position Status: Full Time/Exempt
Reports To: Chief Financial Officer
1. CPA required.
2. Bachelor’s degree in accounting, business or other related field required. Master’s degree in accounting preferred.
3. Minimum of ten years’ experience as a Controller or Senior Accountant, supervising accounting staff.
4. Proven ability as a financial manager for a $2 -$10 million non-profit organization with state and federal contracts.
5. Proven ability as the lead accounting professional with substantial experience and tangible accomplishments.
6. Minimum of two years of experience in an executive leadership role including supervision staff.
7. Proficiency in contract and financial management software, including the Blackbaud Financial Edge software.
8. Demonstrated skills in grant management and program implementation.
9. Demonstrable experience with nonprofit contracting and financial auditing, especially the Single Audit (formerly OMB A-133 Audit) process.
10. Applicant will be subject to criminal history check as required by the Indiana Family and Social Services Administration, Office of Early Childhood and Out of School Learning.
1. Oversee the daily operations of the accounting department including accounts payable/receivable, cash receipts and general ledger.
2. Review and oversee bi-monthly claims for reimbursement to the State of Indiana.
3. Manage all Association payroll activity.
1. Oversee all employee benefit (payroll related) transactions as they relate to payroll, claim preparation and financial statement reconciliation.
2. Preparation and/or review of all quarterly and annual payroll returns to the appropriate governmental agency, if needed outside of the payroll service.
3. Review of W-2’s done by the payroll service and distribution to staff, if needed outside of the payroll service.
4. Oversee the filing of the annual 1099-MISC and 1099-NEC forms.
4. Implementation of the Association’s cost allocation system.
5. Manage all credit card transactions and necessary tracking, with proper allocation across General Ledger accounts.
6. Perform monthly accounting processes: record journal entries, trial balance management, General Ledger account reconciliations, sub ledger reconciliations and maintenance.
7. Assists the CFO in overseeing monthly fiscal reporting activities for the organization including P&L statements, balance sheets, cash flow management, payroll, and various reports to funding agencies.
8. Manage chapter bank reconciliations and communication with chapters.
9. Manage fixed asset schedules for financial statement purposes.
10. Serve as technology liaison for the Accounting department. Find efficiencies with technology integration.
11. Assists with all necessary state and federal reports on a monthly and annual basis.
12. Assist the CFO with all annual audits and other government audits.
13. Assist the CFO with all federal and state tax return planning, documentation and final output completed by the CPA firm.
14. Assist the CFO with the functions of the Board Finance Committee.
15. Perform fiscal year-end General Ledger reconciliations and supporting documentation for the annual audit and tax return preparation.
16. Serve as the backup for the Controller and Accounting Clerk, as needed.
17. Serve as the backup in absence of the CFO for the following areas: state level planning through contracts/other initiatives, participate in all contractor meetings as needed, participate in board or committee meetings, and other CFO responsibilities as needed.
18. Responsible for monitoring processes and systems and controls to be used in internal auditing throughout the Association.
19. Uses effective policies and procedures to ensure that all financial transactions meet corporate objectives, as well as government and funder requirements.
20. Assist in the development and implementation of the financial policies and procedures.
21. Provide timely and accurate analysis of organizational budgets, current financial trends and forecasts.
22. Establish and maintain strong relationships with Senior Directors so as to identify their needs and provide business solutions that support and drive their business goals. This includes setting obtainable yet ambitious goals and outcomes for the Association project area and direct progress toward meeting grant performance objectives.
23. Stay abreast of changes in the not-for-profit sector through involvement in industry organizations to enable benchmarking Association practices against industry standards and requirements.
24. Ability to stand or sit for long periods of time.
25. Ability to lift and carry up to 25 pounds.
Skills and Attributes:
1. Demonstrate strong attention to detail.
2. Demonstrated successful ability to input data with a high accuracy rating.
3. Ability to be highly analytical and organized.
4. Successfully work in a team setting.
5. Strong communication skills.
6. Able to work with minimal supervision.
7. Highly ethical with a strong commitment to the mission of the Association.
8. Ability to multi-task, flexibility to adapt to change in procedures.
9. Demonstrated successful ability to organize and prioritize work to ensure timely deadlines.