Accounts Payable Clerk
Portland, Maine, ME Management
Job Type


JOB TITLE: Accounts Payable Clerk 

SUPERVISOR: Treasury & Accounting Manager 

Pay Grade: 3  Pay Grade Range: $37,440- $54,600

Starting Hourly Range: $20/hour - $25/hour


The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit 

The Accounts Payable Clerk is an entry level position which includes company-specific accounting training, and which is designed to support existing accounting staff and meet the growing accounting needs of GMRI and its subsidiaries. Additional tasks will support the overall requirements of the accounting team and may include assisting with cash and receivables, clerical support, automated accounts payable research and special projects as needed. 


  • Gather support documentation for vendor invoices, and prepare invoices for payment approval
  • Process and pay employee expense reimbursements in a timely manner
  • Post accounts payable invoices in accounting system
  • Prepare and distribute payments to vendors with supporting documentation via mail
  • Manage vendor files and scan and link documents as appropriate
  • Issue 1099’s to vendors annually
  • Manage company credit cards used by all employees
  • Maintain record retention process and coordinate timely destruction and organization of files
  • Assist in implementation of automated accounts payable system

Other General Responsibilities:

  • Clerical support
  • Assist with annual audit preparation
  • Special projects as needed
  • Document all Accounts Payable processes


Required Qualifications:

  • Experience in data entry in a fast-paced environment
  • Self-starter with strong interpersonal and accounting skills
  • Strong oral and written communication skills
  • Accuracy, attention to detail and ability to manage multiple tasks while meeting deadlines
  • Strong computer skills in MS Word, Excel, and Outlook
  • Understanding and experience working with confidential information
  • Team player with a sense of humor and ability to remain flexible to changing needs. 

Other Preferred Qualifications:

  • Fund accounting software and/or Blackbaud’s Financial Edge experience a plus
  • Related experience in business or accounting environment.

Diversity and Inclusion:

GMRI has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Applicants and employees are encouraged to voluntarily self-identify their race/ethnicity, gender, disability status and veteran status to assist GMRI in fulfilling various data reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.

Salary and Benefits:

Gulf of Maine Research Institute offers a competitive salary and benefits package.

Salary:  $20/hour - $25/hour 

Application Instructions:

All applications must be accompanied by a cover letter and résumé. Review of applications will begin immediately and will continue until the successful candidate has been selected.

Per GMRI’s Mandatory COVID-19 Vaccination Policy, all GMRI personnel are required to maintain full vaccination status against COVID-19, as defined by CDC, unless a reasonable accommodation is approved.

Salary Description
$20/hour - $25/hour