Executive Assistant to the Judicial Vicar and Tribunal
Job Type


POSITION:  Executive Assistant to Judicial Vicar and Tribunal                                                                               FLSA:  Non-Exempt


SECRETARIAT: Judicial Vicar/Tribunal                                                                                                                          STATUS: Full-Time



The Bishop of Manchester is the visible principal and foundation of unity in the particular diocese entrusted to him. In a unique and visible way, he makes Christ’s mission present and enduring as Shepherd of the Christian Community. In order to fulfill his mission, the Bishop employs suitable, chosen collaborators (clerics, religious, or lay people). He shares with them the apostolic mission and entrusts various responsibilities to them. Each position employed in the Diocesan Administration Building helps to extend the ministry of the Bishop in particular ways as outlined in the position description. All employees of the diocesan administration assist the Bishop of Manchester in serving the parishes, schools and institutions of the Catholic Church in New Hampshire.

This position reports to the Judicial Vicar/Vicar for Canonical Affairs

RESPONSIBILITIES: This confidential position supports the objectives of the Office of Canonical Services and the Judicial Vicar through a variety of duties including preparing documents and reports, completing special projects, database management, written correspondence, responding to email/phone inquiries, reading and responding to written memos and inquiries, maintaining calendars, monitoring project deadlines, maintaining meeting minutes and records, and maintain records of communications received. 


1. Assists the Judicial Vicar/Vicar for Canonical Affairs by preparing, submitting, and maintaining canonical documents and related documentation; and preparing other correspondence, legal documents, and reports

2. Prepares documents and resolutions for church law governance and compliance

3. Maintains Judicial Vicar/Vicar for Canonical Affairs and Canonical Services files and completes filing projects including electronic records management

4. Safeguards the confidentiality of all documents and information received and maintained in the course of their work.

5. Responds to telephone and electronic inquiries and/or makes referrals to appropriate parties

6. Schedules appointments, maintains calendar, and monitors deadlines to ensure that all projects/tasks are completed in a timely manner

7. Arranges meetings and conferences, including travel, room materials, and notices, meeting space, audio-visual equipment, and catering services

8. Prepares expense reimbursements and billing vouchers

9. Prioritizes and manages multiple projects simultaneously and follows through on issues and other matters in a timely manner

10. Records and publishes meeting minutes and tracks follow-up actions

11. Completes projects and assignments as directed by and in support of the Judicial Vicar/Vicar for Canonical Affairs

12. Provide copying and recording assistance internally and to field advocates;

13. Complete projects and assignments as directed by and in support of the Director of Canonical Services

14. Provide full range of mail services (sorting, labeling, bulk).


1. Provides support for the Bishop and other Cabinet Secretaries and Department Heads, as necessary

2. Greets visitors and provides receptionist services as needed

3. Perform other tasks as assigned




  1. BA in business or Paralegal desired
  2. Minimum of 5 years in paralegal or secretarial field required
  3. Proficient with MS Office Suite and database management
  4. Strong organizational skills and committed attention to details
  5. Ability to take initiative, multi-task, work well under pressure and maintain confidentiality
  6. Excellent telephone, written communication
  7. Ability to demonstrate flexibility and must display good judgment
  8. Ability to interact and maintain positive relationships with clergy, religious and laity, both within the Diocesan Administration and outside (parishes, schools, other institutions, and general public) in a knowledgeable and tactful manner

Due to the nature of this position, it is required that the incumbent be a practicing Roman Catholic who is registered and active in a parochial or religious community.