Job Title: Company Manager
Reports To: Producing Director
FLSA Status: Non-Exempt, Seasonal Full-time
Pay Tier: 5
Compensation: $760-$880/week, competitive benefits package including health insurance, dental insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, and paid holidays.
Desired Start Date: As soon as practicable
The company manager is the principal liaison between the artists and theater company, working under the guidance of the producing director to ensure all those involved in a production receive the essential support required to fulfill their contracts. The company manager is responsible for coordinating and supporting all applicable travel, lodging, hospitality, and emergency health and wellness needs for all artists each season. This position works closely with the producing director to manage all contract stipulations in accordance with various industry unions (AEA, SDC, USA)
Essential Duties and Responsibilities include, but are not limited to, the following:
Artist Hospitality and Service
- Coordinate and arrange travel and temporary local housing for guest artists
- Manage artist housing: maintain housing calendar, coordinate with outside contractors for cleaning, purchase supplies, submit maintenance requests, etc.
- Act as first point of contact for guest artists: assist with hotel or apartment check-in and keys, parking needs, contact lists, local information
- Schedule and coordinate weekly grocery shopping trips for guest artists
- Create and maintain a welcome packet for guest artists
- In collaboration with HR, conduct artist onboarding and orientation
- Remain available to artists via telephone for the duration of their engagement. Ensure local hospitality needs (including but not limited to: medical appointments, provision of housing accoutrements, access to shopping and gyms) are met in an expeditious and cost-effective manner
- Follow up on accident reports and arrange medical appointments as needed
- Provide communication, distribution and administration of all Covid-19 testing requirements, as it pertains to artists and staff working directly with artists for each production
- Track and maintain departmental budgets for all housing and artist related expenses
- Manage agreements with departmental vendors, including (but not limited to) hotels, leasing agents, landlords and travel providers
- Ensure reimbursements for housing and travel-related expenses are processed in an accurate and timely manner
- Ensure well-stocked and maintained rehearsal room and housing supplies and equipment
Artistic and Production Administration
- Maintain housing, travel, hospitality, and ticketing tracking documents for each project of the season. Prepare reports on the status of all the above categories
- Manage and keep records of all aspects of artists’ contractual ticketing. Collect all information and submit to ticket office. Distribute tickets to appropriate person
- Ensure necessary production related seats at performances
- Assist in coordinating all contracts for actors and production team members
- Collect bios from all artists for playbills and website
- Provide on-site day of show artist services support
- Coordinate with Human Resources and Director of Equity, Diversity, Inclusion, and Anti-Racism (EDIA) on personnel and EDIA matters
- Advance inclusion, diversity, equity, access, and anti-racism goals in production policies, procedures, and practices
- Act as a liaison between Producing Director and guest artists when necessary
- Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution
- Other duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Education and/or Experience:
Three or more years of related experience and/or training in company management, stage management, production management, general management, or hospitality; interest and/or involvement in an arts related enterprise; or equivalent combination of education and experience. Working knowledge of LORT artist contracts and corresponding collective bargaining agreements with AEA, SDC, and USA preferred.
Knowledge of theatrical production practices and procedures. Familiarity with COVID-19 Safety regulations.
Must be an excellent communicator with the ability to communicate transparently and effectively across mediums. Strong customer service skills and experience in conflict resolution are preferred. The ability and passion to work inclusively with all ages and diverse populations.
MS Office Suite, G Suite, Collaboration Software (Microsoft Teams, Slack), File Sharing Software (Dropbox, One Drive)
- Valid driver’s license
- Proof of up-to-date vaccination against COVID-19, including at least one bivalent booster. Medical and religious exemptions to vaccination requirements will be granted and reasonable accommodations provided under applicable law
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in a stationary position for prolonged periods of the time
- Must be able to regularly ascend and descend stairs
- Must be able to regularly move about inside office spaces to access file cabinets, office machinery, etc.
- Must have the physical ability to regularly operate a computer and other office productivity machinery (printer, scanner, copier)
- Must have the physical ability to move objects weighing up to 50 pounds for luggage handling and housing set-up
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The noise level in the work environment ranges from low to high
- The light level in the work environment ranges from light to dark
- Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams
- Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity
- Employee must be able to regularly make themselves available on nights and weekends to support any needs of guest artists via telephone, or in person, as needed. This position will have multiple weeks off each summer based on our season schedule, which will be known in advance
Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit trinityrep.com/antiracism.
ABOUT TRINITY REPERTORY COMPANY
Rhode Island’s Tony Award-winning theater company, Trinity Rep has created unparalleled professional theater for and with its community since its founding in 1963. Trinity Rep is committed to reinventing the public square and inspiring dialogue by creating emotionally-stimulating productions and innovative education programs for all ages and abilities. Whether classical or contemporary, all of Trinity Rep’s productions connect audiences with the play and each other in meaningful and sometimes surprising ways. Its annual production of A Christmas Carol has brought families together for 40+ years and made memories for over a million audience members. Trinity Rep shapes the future of the nation’s theater through the development and production of new plays, as well as the tuition-free Brown University/Trinity Rep MFA program – one of the leading programs for actor and director training in the world.
Trinity Rep strives to facilitate human connection through its commitment to forming meaningful community partnerships, creating a safe and welcoming environment for everyone, delivering exceptional customer service, and connecting patrons with its resident company of artists. Trinity Rep has resolved to place antiracism at the center of its work, and has embarked on a robust planning process to develop and implement a bold new vision for theater making, education, and community engagement, founded on the principles of genuine equity and antiracism.
Located in downtown Providence, Trinity Rep has long been a driving force behind the creativity that fuels and defines the region. Typically employing over 250 artists, educators, and administrators, the organization generates nearly $21 million in direct and indirect economic activity annually. It is one of 76 theaters nationwide with membership in LORT (the League of Resident Theaters), the organization representing America’s leading professional theater companies.
Learn more at www.trinityrep.com/about/.