Accepts and implements the YWCA Mission to eliminate racism, empower women and promote peace, justice, freedom and dignity for all.
CUSTOMER IMPACT STATEMENT:
The Grants Director provides leadership, coordination and oversight of pre- and post- award grants and government contracts and is the content expert on opportunities, regulations and compliance issues related to the organization’s programs and strategic initiatives. This position reports to the Chief Development Officer and works closely with senior program staff, the Chief Financial Officer and the Chief Executive Officer.
PRIMARY ACCOUNTABILITES (may include, but not limited to):
Lead Grants “Care Team(s)” to result in successful grant applications that meet strategic objectives and annual operating needs.
1. Primary author of grant applications for government and community funding, which includes working with other staff to coordinate program and financial information in a deadline- driven environment.
2. Develop budgets for community grants in consultation with project Care Team as needed. Consult/ advise on budgets for government grants as needed.
3. Work closely with program staff to ensure proposals include meaningful, specific and reportable outcomes that align with impact objectives.
4. Support Program staff with development of grant/funding strategies based on program needs and potential changes.
5. Provide supervision and project management support to volunteers and interns, when applicable.
Coordinate post-award compliance and stewardship to facilitate effective project implementation and positive relationships with funders
1. Communicate award notification to Finance and Program Lead(s). This includes: awarded budget, need and deadline for submission of budget adjustments, changes to program design, service delivery or other requirements to ensure compliance with grant award; deadlines and components of interim and final reports; monitoring visit dates.
2. Stay abreast of all regulations which impact program service delivery and financial accounting.
3. Provide education to finance and program staff to ensure that grant guidelines and requirements are understood and met.
4. Provide technical assistance to staff on external reporting systems. Ensure all logins, access codes and permission levels are accurate, current.
5. Track submission of budget adjustments, program adjustments, interim reports, final reports; schedule and outcome of monitoring visits. Responsible for informing senior leadership of any gaps in compliance or achievement of impact objectives.
6. Serve as liaison between internal and external groups to facilitate effective stewardship of funds which may include assistance in the coordination of monitoring visits (programmatic, financial) by ensuring program and finance staff are knowledgeable of itinerary and necessary materials.
7. Update agency contact management database, calendars and other tracking systems with grant submissions, award status and reporting process.
8. Generate agency reports on grants productivity.
Knowledge and understanding of revenue-to-expense mapping in the annual operating budget, modifications to mapping based on actual revenue, gaps in revenue and prioritization of filling those gaps
1. Identify, research and communicate viable grant prospects
- Monitor appropriate list-servs and publications for Notice of Funding Availability, Request for Proposals, and other public announcements
- Stay abreast of current and emerging Federal/State/Local policy priorities
- Ensure comprehensive knowledge of the organization’s long term strategic priorities and annual operating needs; evaluate potential funding opportunities in context.
- Recommend and discuss opportunities with senior
program staff, finance, and executive staff as needed for decision-making on whether to apply.
2. In collaboration with program teams, develop annual grant budgets across the agency based on knowledge of existing grants and upcoming opportunities.
Other Duties (include, but also as assigned):
Attendance at agency and/or department staff meetings as needed. Represent the agency and program participant needs to funders, employers, and the community-at-large in a positive manner. Ensure maximum economy in the use of agency resources. Other related duties, as assigned.
Education: Bachelors’ degree in Human Services, Business, Social Sciences, Public Administration, a related field or equivalent experience.
Experience: Established record of involvement with pre- and post-award processes in grants and contracts. Knowledge of nonprofit/social service experience is desirable. Experience in community relations, development, and outcomes measurement.
Skills: Demonstrated organization and project management skills. Ability to manage/prioritize multiple projects. Must have proficient computer skills and experience with Microsoft programs and relational databases. General accounting skills with emphasis on budget creation, monitoring and report writing strongly desirable. Detail-oriented and strong verbal and written communication skills. Knowledge of social media and contemporary platforms.
Essential Job Functions:
• Access to reliable transportation and willingness to travel to other sites
• Use of computer
• Use of telephone
• Communicating effectively with diverse populations and levels of authority
• Consistent and timely attendance