JOB OVERVIEW

The Accountant is responsible for managing all transactional processes in the functional areas of accounts payable and payroll and assisting with general accounting and administrative duties in support of the overall operations of the Finance Department. The Accountant collaborates and communicates with staff at all levels and outside vendors on a regular basis to provide financial information, data, and timely responses to all inquiries. This position reports directly to the Controller.

ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES

• Manage and administer all aspects of the accounts payable system, including the timely set-up of new vendors, recording invoices, printing checks, processing payments and coordinating the annual IRS reporting
• Provide support and follow-up with vendors and Alliance budget holders to ensure they have the necessary data and financial information to facilitate an efficient accounts payable process and system
• Manage and oversee all the necessary components of the bi-weekly payroll process to ensure that the payroll is produced accurately and timely
• Manage CDBG procurement process, by liaising with NYC Parks Department, submitting purchase orders (PO’s), and tracking fixed assets
• Oversee bi-weekly payroll processing; ensure accuracy and proper allocation of pay codes, prepare proper preview reports to ensure totals and pay match 
• Serve as the primary point of contact and provide strong customer service to troubleshoot and field inquiries from Managers and staff about payroll related issues including automated time recording and paid time off; proactively work with HRIS representatives to solve imminent payroll issues, setup pay codes and make back end adjustments
• Monitor and update all paid time off leave entries and balances and ensure that all automated records in this area kept accurate and up to date
• Assist with month-end and year-end closing, including reconciliations, account analysis, and financial reporting
• Provide support to the Controller in providing financial data and responding to inquiries from external auditors during the annual audit
• Administer the petty cash reimbursements system and maintain accurate and timely records of all disbursements either in manual or automated systems
• Review, reconcile and monitor corporate credit card transactions and communicates with cardholders to obtain transaction receipts documenting all expenditures on a timely basis
• Administer all aspects of reviewing and recording support income transactions in the general ledger.
• Utilize available technologies in the Finance Department to administer all key job functions

                                                                      Performs other job-related duties and functions as assigned

EDUCATION & EXPERIENCE

• Bachelor’s Degree in Accounting, Business Administration, or other related field
• 4-7 years’ experience as an accountant for a nonprofit organization or other private or public agency
• Experience in at least or more of the following core accounting areas:  general financial analysis and reporting, accounts payable, payroll and accounts receivable

COMPETENCIES (Knowledge, Skills & Personal Attributes)

• Passion for the Alliance Mission & Core Values: A passion for public parks and environmental conservation combined with a commitment to treating others with respect, appreciating individual differences and embracing the values of diversity, equity and inclusion
• Ethics & Integrity: Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactions
• Accounting Knowledge: Foundational knowledge of nonprofit accounting principles, bookkeeping; general ledger accounting software and best practices in payroll administration, including state and federal wage and tax reporting
• Fiscal Accountability: Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions
• Decision Making & Problem Solving: Alerts others to possible problems in a timely fashion. Seeks support to solve problems. Offers possible solutions. Acts on solutions selected and decisions made as directed
• Organization & Accountability: Meticulously well-organized with diligent attention to detail, ability to set priorities, meet deadlines and takes pride in consistently producing accurate, timely and quality work products with minimal supervision
• Planning, Organizing & Problem-Solving: Defines tasks and milestones to achieve objectives and ensures the optimal use of resources to effectively solve problems and accomplish work objectives. Alerts others to possible problems in a timely fashion and knows when to seek support and direction from others to solve problems, while offering possible solutions. Acts on solutions selected and decisions made
• Collaboration & Teamwork: Committed to working in collaboration with others, promoting cooperation and commitment to others and being a positive team contributor
• Customer Service: Exhibits a strong commitment to delivering excellent and responsive service to internal and external customers. Ability to effectively communicate accounting and financial information to non-financial managers and staff
• Technology: Proficient with automated technologies that support area of responsibility including G-Suite and Microsoft Office Suite and accounting software

WORKING CONDITIONS & PHYSICAL DEMANDS

• Work is normally performed in an interior office setting which does not subject the employee to any hazardous or unusual elements.
• Requires use of a desktop, laptop, or video display terminal
• Requires routine physical movements with limited physical exertion
• Ability to communicate, receive and understand information through oral and written communication and proofread and check documents for accuracy
• Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms
•  This is a hybrid position; 3 days in-office and 2 days remote working 

COMPENSATION + BENEFIT DETAILS

• Job Grade: 4 Managerial & Technical
• Salary Range: $67,000 and $75,000 
• Work Hours: Regular Full-Time / 40 hours per week minimum
• Pay offered is based on a number of factors including  job-related knowledge, skills and experience
• The Alliance offers a comprehensive benefits package including: Medical, Dental, Vision, STD/LTD ,Supplemental Options (AFLAC, FSA, Dependent Care FSA + Commuter Benefits) 403b Contributions + 2% Employer Match
• The Alliance also provides generous PTO and Employee Assistance Program 

Diversity Makes Us Stronger Together: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunity for all employees and applicants for employment.