THE FOUNDATION

The Miami Foundation builds the philanthropic, civic, and leadership backbone for Greater Miami. Since 1967, the Foundation has invested $485 million to strengthen our community with partnerships and contributions from more than 1000 fundholders and 35,000 donors. The Miami Foundation, which currently manages over $350 million in assets, mobilizes donors, nonprofits, leaders, and locals to set a bold vision for our community's future and to invest in a stronger, more equitable, more resilient Greater Miami.

POSITION DESCRIPTION

The Events Manager is a nimble, strategic, and seasoned professional who drives and plans a large number, and a wide variety of outstanding events that increase the Foundation’s brand awareness and impact.

You will partner closely with the executive team, and other Foundation colleagues, to produce, coordinate, manage, lead, execute and evaluate Foundation events ranging from our annual State of Black Philanthropy to intimate roundtables. 

This role is an exciting opportunity to leverage your exceptional project management skills, along with your deep understanding of community issues, to produce exceptional experiences that bring people together to advance common community goals.  

Reports to the Vice President of Communications.

DUTIES AND RESPONSIBILITIES

• Manage a portfolio      of high profile, multi-faceted events for the Foundation including the      planning, coordination, implementation, and ultimate evaluation of each      event.
• Partner with      the executive team to launch new initiatives and oversee a wide range of      complex projects that require interpersonal nuance, strong community      context, and project management skill.
• Advise and      negotiate with staff, community partners, and vendors on best practices to      produce interesting, memorable, creative, and high-quality events. 
• Maintain      knowledge of the most up to date trends for effective event planning and      project management.
• Understand and      communicate impact of policies, procedures, and laws on planning events      and special projects and implementation strategies so that events &      projects are feasible and safe.
• Stay up to      date on philanthropy trends, current events and civic/community issues and      elected leaders, as well as marketing and PR industry developments to      ensure that Foundation content is relevant and timely.
• Proactively      seek and research strategic speaking engagements and public forums for      appropriate Foundation staff, board members and donors. Make community      presentations on behalf of the Foundation, whenever      appropriate.  
• Provide      outstanding customer service to internal and external audiences.
• Maintain thriving relationships with a wide range of partners,      vendors, donors, and government teams.
• Anticipate      costs, develop initial budgets, and clarify/negotiate funding sources for events      and special projects.
• Maintain      spreadsheets, databases, and auditable records for budget purposes,      including but not limited to contracts, receipts, staffing, service      invoices and vendor expenditures. 
• Monitor event      and project budgets in real-time. 
• Build cross-team knowledge and trust, and step forward to lead      new initiatives when extra leadership hands-on-deck are needed.

 Essential Qualities 

• High level of integrity, professional maturity, and sound judgment.
• Excellent time and task management skills as evidenced by a proven      ability to handle multiple tasks efficiently and effectively at the same      time as well as appropriate delegation.  
• Highly resourceful team-player, with the ability to also be      extremely effective independently and be proactive with approaches to      problem-solving with strong decision-making capability.
• Ability to multitask in a fast-paced, deadline-driven environment. 
• Ability to maintain effective working relationships with co-workers      and conduct oneself with professionalism. 
• Capable of working independently, with ability to take initiative,      as well as be part of a team. 
• Ability to manage multiple projects      simultaneously and to produce a high volume of high-quality outputs      at high speed. 
• Ability to work as a team player with diverse groups of people. 
• Unwavering commitment to diversity, accessibility, and inclusion. 
• Sense of humor, creativity, and joyfulness in the work. 
• Appreciation for the role of philanthropy in building      community, and enthusiasm to help brand our institution as a      magnetic, inspiring home base for generosity and social impact in Greater      Miami through world class events.
• Highly  motivated, action-oriented self-starter with strong organizational skills,      especially planning and coordination.  
• An ability (and joy!) to sweat the details and see the big      picture at the same time. You may meet with the mayor, train staff      members, interview with the press and alphabetize nametags on the same day.      

Desired Experience 

• Five or more years’ experience with project and event management. 
• Demonstrated experience planning and managing large and small high-quality events.
• Strong verbal communication, interpersonal, and customer-service skills.
• Ability to exercise good judgement and discretion in handling sensitive matters.
• Ability to work in a highly collaborative team setting.
• Ability to manage multiple, simultaneous projects.

This list of essential responsibilities and requirements is not intended to be exhaustive. The Miami Foundation reserves the right to revise this job description as needed to comply with actual job requirements.