Event Support Assistant - Seasonal
Job Type

**This role is seasonal for October, November & December. You must be available for most of the dates listed at the end of the job description without any major vacations/time off. Start date would be mid-October. 

Philbrook Museum of Art is seeking highly organized candidates to fill temporary Event Support Assistant openings.   Event staff is responsible for assisting in the implementation of special events consistent with client, department, and museum standards and expectations. This position will maintain museum in a neat, efficient, and favorable image to staff, daily visitors, groups or organizations, both public and private, which hold special events, receptions, and meetings in the museum’s public venues. Event staff will assist with setup, tear down, and maintenance of event spaces and support areas to ensure a neat, efficient, and favorable image at all times.  

About Us:  Creativity and connection. These simple and powerful principles inform every aspect of the modern Philbrook experience. From concerts in the cabin to campouts in the Garden, from lowrider picnics to unforgettable and diverse exhibitions, the goal is clear: to become and remain Tulsa’s most welcoming cultural institution. A stunning historic home, a world-class art museum, and 25 breathtaking acres.  Philbrook Museum of Art is an art museum with expansive formal gardens located in Tulsa, Oklahoma. Philbrook strives every day to make a creative and connected community through art and gardens.  

Event Staff Essential Responsibilities:

  • Performs event set-up activities seeing that the assigned materials (tables, chairs, equipment) arrive timely and are set according to event sheet instructions.
  • Performs event associated duties as assigned before, during, and after any special events including returning and storing stage equipment, chairs, tables and audio visual equipment.
  • Remove event inventory and other materials from area after event, restoring utilized area to its normal arrangement and condition.
  • Assist where needed in keeping event tasks on schedule.
  • Clean up spills and breakage as needed. Clean and maintain public areas, vacuum carpets, clean glass, and empty trash. 
  • Clean and maintain restrooms and other areas as assigned. 
  • Collect, empty, and re-line trash cans in public areas as well as event trash.
  • Stock all paper products, soap dispensers. Disinfect door push plates and handles, bathroom fixtures. Mop bathroom floors to make ready for next day.
  • Maintain a friendly, customer-service orientation while uploading Museum policies and procedures at all times. 
  • Maintain prompt and reliable attendance in order to successfully perform the duties of the job.
  • Proactively collaborate with other team members to ensure positive outcomes for all events. 
  • Other duties or special projects as assigned.

Education and Experience:

  • High school diploma or equivalent


  • Organizational skills, attention to detail, and follow-up on cleaning and maintaining a favorable image of museum.
  • Ability to operate and use cleaning equipment, vacuum cleaners, mops, and brooms.
  • Ability to read and understand instructional materials pertaining to event functions.
  • Proven customer service skills.
  • Ability to multi-task and take direction.
  • Must be able to stand or walk 90% of the time, lift up to 75 lbs., and carry 35 lbs.
  • Will often work outside; must be able to dress accordingly and work in hot/cold weather

Must be available to work day, evening, and weekend hours as needed.  Variable hours up to 40 hours per week, with an average of 17 hours per week. 


November: 11/14, 11/15, 11/21, 11/22

We are closed for Thanksgiving 11/23

11/24, 11/25


12/1, 12/2, 12/8, 12/9, 12/14, 12/15, 12/16, 12/20, 12/21, 12/22, 12/23

We are closed for Christmas 12/25

12/27, 12/28, 12/29, 12/30

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

Salary Description