Project Coordinator

Assist project managers or senior management in all aspects of the execution of projects including the planning and coordinating of technical, business, and administrative activities on designated opportunities and/or projects: Work closely with the Project Manager to ensure successful completion of projects within the applicable schedule, approved budget and contractual requirement. 

Duties and Responsibilities (Essential Job Functions)

• Create project startup checklist, schedule kick off meeting, and follow up on deliverables
• Setup file structure on company system for project use
• Setup and maintain project tracking system
• Assist in creating, editing, and tracking of all project related documentation
• Review specifications to create, edit and maintain submittal register to ensure submittal requirements are followed and the submittals required are appropriate for the project; work with the Project Manager or Quality Control Manager to clarify with the client applicable project submittals
• Create and/or coordinate all pre-construction submittals to include, but not limited to:

1. Contractor Quality Control Plan
2. Accident Prevention Plan Demolition Plan
3. Environmental Protection Plan (may include Storm Water pollution Prevention Plan
4.  Waste Management Plan

• Generate and track all project submittal documents (Designer of Record and/or Client) and send to QCM for approval (i.e. Eng 4025 forms, etc.)
• Assist project team with documentation as needed 
• Assist in drafting subcontract(s) for PM review.
• Follow up with material/equipment vendors and subcontractors on project deliverables ensuring compliance with contract specifications; including but not limited to submittal tracking, project data and project closeout documents.
• Assist in entering budgets into accounting program and changes as approved by the Accounting Department
• Create and track RFI's
• Process and track Client change orders
• Assist in generating project closeout documents and ensure contract requirement compliance
• Assist in compiling information for the project summary upon completion of project with the Proposal team
• Assist in generating the DD1354 forms (transfer of ownership) for client review and approval, prior to turning over the project
• Perform other duties as assigned

Education and Experiences

• A Bachelor's degree in Construction Management/Engineering and 1-2 years related experience: or
• An Associate's degree in Construction Management/Engineering and a minimum of 3-4 years of related experience; or
• A High School diploma and a minimum of 6 years of related experience

Knowledge, Skills and Abilities

• Ability to accurately organize, prioritize, plan, and complete all job responsibilities 
• Ability to assume responsibility, achieve assigned goals and work effectively with others
• Ability to professionally communicate both verbally and in writing is required
• Excellent interpersonal skills are essential
• Knowledge of construction or other related technology, scheduling, procedures, project plan and specification reading, and equipment are required
• Proficient in Microsoft Office
• Demonstrates ability to work independently

Supervisory Responsibilities

• Works under the direction of the Director, Project Controls

Working Conditions

• Light physical effort equal to frequent lifting or moving of lightweight materials
• Regularly required to sit or stand, bend, and reach
• Regularly required to drive on company business and be available for travel to Job site visits as assigned
• Must have a valid drivers license and insurable on the company insurance policy

We are an equal opportunity employer that recognizes the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, color, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws. M/F/Disabled/Vet