Position Title: Contracts & Grants Pre-Award Administrator

Position posting date: 08/29/23

Position start date: ASAP or until filled 

Salary/Range: $47,000 - $72,000 annually (based on experience and education)

Status: Full time 40 hours per week, benefits eligible

Work Schedule: Monday – Friday, Hybrid Position with hours between 8:00am to 4:30pm 

Service/Division: CORE Research Administration/Accounting & Contracts and Grants Pre-Award

Work Location: VMRF/Hybrid

Job Code: MS 1314

• Oversees pre-award grants administration tasks of a complex portfolio including federal grants and contracts, sub awards, clinical trials, industry- and foundation-sponsored funding, large program projects, recharge centers, donations, and administrative accounts.
• Interprets contract and grant requirements and funding agency guidelines.
• Notifies Principal Investigators (PIs) of grant application submission deadlines. 
• Provides training to scientific support staff in the preparation of grant applications, and PIs and their staff in complying with all administrative responsibilities.
• Coordinates pre-submission documentation with PIs to ensure timely submission to VA Research Administration.
• Keeps up-to-date on research compliance laws, policies, and guidelines across institutional lines and sponsoring agencies (NIH, DOD,etc.) 
• Coordinates and oversees project compliance.  
• Prepares preliminary, reviews, and ensures accuracy of final budgets for applications.
• Reviews and recommends budget justification language to provide clarification for budgets.
• Timely completes and submits grant applications in assigned portfolio.
•  Resolve complex, sensitive, and other non-routine issues related to contract negotiation or administration.
• Coordinates Just-in-Time agency requests and submitting the required documentation by stated deadline.
• Ensures agency regulatory compliance: IRB, IACUC, R&D, COI, Congruency Checks, prior to an award.
• Independently handles special C&G departmental projects to completion as assigned. 
• Assists with developing department and institute procedures.
• Assists with data analysis and preparation of departmental reports. 
• Maintains and updates electronic and hard copy pending and awarded files.
• Interacts with researchers, their staff and agency personnel, answering basic questions related to grant activity.
• Performs all other pre-award grants administration activities not defined herein as may be required by VMRF, the funding agency or any other pertinent entity.
• Assists with institutional compliance oversight, weekly and monthly management reporting, year-end reporting, and ongoing coordination regarding administrative matters between VMRF, the Sponsor and the Principal Investigator (PI) and/or their designee. 
• May lead internal monitoring and auditing related to research compliance matters working with C&G Director.  
• Reports on potentially unsafe conditions.
• Works well with others.
• May perform additional duties as required.

Bachelor's degree (B.A./B.S.) from four-year College or University and at least 6 months to 4 years of related experience; or equivalent combination of education and experience.