Program Coordinator

JD Externship Program

Position Summary:

The Program Coordinator for the JD Externship Program is an integral member of the team, supporting law students in apprenticeship-type placements where they earn credit toward their law degree. The Program Coordinator provides administrative support for the Program’s faculty, including adjuncts; works with students and potential placement organizations to field inquiries about the program; and assists with a wide range of administrative tasks necessary to manage and streamline the program’s placement and course activities.

Essential Functions and Principal Accountabilities:

Reception/Communication

• Act as first point of contact for students: staff the reception desk, provide basic information on program, timelines, and opportunities; explain and enforce standard policies and procedures; process program applications; troubleshoot, and refer issues to supervisor as necessary.
• Oversee the JD Externship’s email account: respond to basic inquiries and student questions; manage distribution of complex requests to JD externship supervisor or professors for response; communicate with students about program matters throughout the semester. 
• Serve as liaison to other constituents both on and off campus including responding to inquiries from potential placement sites about the program and gathering their information for the placement database.
• Request and collect responses from placement site supervisors.

Administrative / Program Management

• Maintain student and supervisor records; follow-up with students to obtain up-to-date materials; archive files including student work and evaluations at the end of each semester; maintain shared files; create and maintain contact lists; assure data retention is in compliance with ABA and Vermont Law and Graduate School policy.
• Provide general administrative support to the Program Director and faculty members including but not limited to: answer phones, perform receptionist duties, email bulk correspondence, order supplies, maintain calendars and schedule meetings, process expense reports and retain receipts. 
• Maintain placement database.
• Generate reports as requested by Program Director; assist in putting together outreach marketing materials.
• Organize and coordinate occasional department events such as information sessions and orientations, including scheduling rooms, AV support, marketing, etc. 
• Faculty support (scheduling, exam and proctoring assistance, general support, etc.) as needed.

Experiential Learning

• Provide administrative support to the Associate Dean for Experiential Learning including administrative support for their Committee and Administrative obligations.
• Other duties as assigned by the Associate Dean for Experiential Learning.

Required Education, Skills and Experience:

• Bachelor’s Degree or Associate’s Degree, or the equivalent relevant experience.
• Understanding of and appreciation for inclusion, including the ability to work with students, faculty, and staff from diverse backgrounds, identities, and viewpoints.
• High degree of professionalism.
• Strong organizational and time management skills.
• Interest in regular interaction with students. 
• Strong interpersonal and teamwork skills and a sense of humor.
• Outstanding English-language written and oral communication skills.
• Ability to work independently and collaboratively within a team.
• Familiarity with or a willingness to learn and embrace various software/platforms, including practice management and timekeeping software, Canvas or related learning management system(s), and cloud-based Microsoft Office programs.

 Other Requirements: 

• Must be able to work legally within the United States without sponsorship.
• Physical ability to perform all essential functions of the job with or without basic accommodations.

Application Requirements:

Please attach a resume and cover letter for consideration. If you are applying from a third-party website (Indeed, etc.) and are unable to attach additional materials to your online application, please apply directly at https://www.vermontlaw.edu/community/about-vls/employment-opportunities or email required documents to Christine Moyer, cmoyer@vermontlaw.edu.

Vermont Law and Graduate School is committed to cultivating and preserving a culture of inclusion and connectedness. We grow and learn better together with a diverse group of faculty, staff, and students. In recruiting for faculty and staff, we seek unique backgrounds to enrich and challenge our community. As part of our commitment to compliance with the Americans with Disabilities Act, candidates who meet the qualifications for this position and who require accommodations to apply should contact Human Resources at jobs@vermontlaw.edu. Vermont Law and Graduate School strives to raise the bar for being an Equal Opportunity Employer, and we prohibit discrimination based on race, color, religion, ancestry, sex, sexual orientation, gender identity, age, national origin, place of birth, marital status, disability, veteran's status, HIV status, pregnancy, genetic information, health insurance status, and crime victim status.