Job Title: Advancement Manager
Reports to: Director of Institutional Advancement
FLSA Status: Exempt, Annual Full-time
Pay Tier: 6
Compensation: $50,000-$55,000/year depending on qualifications. Competitive benefits
package including health insurance, dental insurance, life insurance, voluntary supplemental benefits, 401(k), vacation, sick time, personal time, parental leave, and paid holidays.
The advancement manager supports fundraising, donor engagement, and business relations on behalf of the organization. Reporting to the director of institutional advancement, and working closely with the development team, the advancement manager will support the achievement of Trinity Rep’s revenue goals by building business sponsorship, advertising, and in-kind trade relationships; coordinating fundraising and patron cultivation events; and supporting the cultivation and stewardship of donors and prospects with the capacity to give $1,500 or more. The ideal candidate will be self-starting, highly organized, goal-driven; able to effectively communicate with a variety of constituencies and build strong relationships on behalf of the organization. Minimum requirements include three years of professional fundraising and/or sales experience (or an equivalent combination of education and experience); project management experience; a working knowledge of customer relationship management and/or fundraising database software (Salesforce or PatronManager preferred); and an interest in the arts.
Essential Duties and Responsibilities include, but are not limited to, the following:
- Support achievement of Trinity Rep’s fundraising goals and growth through the cultivation, solicitation, and stewardship of small business and corporate donors and prospects with the capacity to give over $1,500 annually
- In conjunction with the director of institutional advancement, develop and implement appropriate cultivation and solicitation strategies that reflect a strong understanding of donor behavior and philanthropic interests to secure business sponsorships and support for programs, productions, and events
- Pursue and secure advertisers for Trinity Rep playbills in support of earned revenue goal
- Manage in-kind/trade relationships with and solicitations of restaurants and other event vendors
- Regularly schedule and conduct meetings or calls to engage philanthropic or advertising/sponsor prospects and donors, in-person, by phone, or virtually as appropriate
- Coordinate logistics for Trinity Rep’s special events, including two annual fundraising galas (Pell Awards Gala and one additional), and patron cultivation and stewardship events (opening nights, donor brunches, cocktail parties)
- Work with director of institutional advancement and associate director of individual giving to develop events calendar for the fiscal year, including scheduling, details, and strategy
- Support fundraising event committees and coordinate event volunteers
- Research and scout off-site locations, vendors (caterers, designers, florists, rentals, AV services, etc.) as needed to provide best experience for attendees while controlling costs for the theater
- Negotiate and manage relationships with vendors, identifying opportunities for trade/sponsorship to leverage budget
- Coordinate event set-up and breakdown
- Advise and assist with other events (international and domestic tours, committee meetings, board meetings, third-party space rentals) and coordinate catering as needed
- Support creation of strategic development messaging in coordination with director of institutional advancement and marketing team (e.g., email, social media, appeal letters)
- Steward relationships to build strong, positive, lasting connections between the donor and the organization
- Track, measure, and report on progress, re-evaluating plans quarterly to optimize results and ensure alignment with goals
- Maintain current knowledge of best practices
- Understand and effectively communicate the mission, programs, and values of Trinity Rep
- Support general donor relations, fundraising projects, events, and tasks as needed
- Support Trinity Rep in fostering our core values of Company, Community, and Education and in our work to become an anti-racist institution
- Other duties as assigned
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education and/or Experience
Minimum of three years of professional fundraising and/or sales experience (or equivalent combination of education and experience); strong administrative, organizational, and project management skills; interest and/or involvement in an arts related enterprise.
Excellent, persuasive, and diplomatic communicator with the ability to positively interact with, effectively share information with, and respond to questions from patrons, managers, colleagues, and the general public in-person, by telephone, and in writing. Strong interpersonal skills. Comfortable presenting to groups. Ability to read, analyze, and interpret conversations and written materials, including narratives, general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write business correspondence, reports, plans, and documentation of procedures.
Ability to add, subtract, multiply, and divide figures and to calculate percentages and discounts. Ability to understand and apply concepts of probability. Ability to project future giving. Ability to develop and work within a budget.
High degree of integrity and professionalism, respecting confidential donor information and relationships. Exceptional organizational skills and the ability to identify priorities, develop strategies, manage multiple tasks at once, and keep track of and meet deadlines and goals. Strong problem-solving skills. Ability to collect and interpret data and information, establish facts, define problems, and draw valid conclusions. Ability to interpret technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.
To perform this job successfully, an individual should have knowledge of customer relationship management and/or fundraising database software (Salesforce or Patron Manager preferred); internet software; spreadsheet software; and word processing software.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to remain in a stationary position for up to 75% of the time
- Must be able to regularly move about inside office and theater spaces to access file cabinets, office machinery, converse with and greet patrons, etc.
- Must have the physical ability to operate a computer and other office productivity machinery (i.e., a calculator, copy machine, computer printer)
- Must be able to ascend/descend stairs and move about multiple times daily to navigate the theater and event spaces
- Must be able to position self to set up for events and theater functions
- The person in this position frequently communicates with patrons, staff, and other constituencies. Must be able to exchange information, discuss, express oneself, and communicate in a tactful manner
- Must be able to observe physical body language and non-verbal cues
- Specific vision abilities required include color vision, peripheral vision, and depth perception.
- Must have the physical ability to move objects weighing up to 25 pounds for office functions and event management/set-up
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- When onsite, this position works in an open office setting
- Trinity Rep is a collaborative work environment, and employees are expected to be open and willing to collaborate across departments and teams
- Trinity Rep is on an active and ongoing journey to be anti-racist organization, advancing anti-racist policies and practices, and fostering and sustaining a culture that values community, social justice, and equity
- Employee must be able to work evenings and weekends up to 25% of the time
- Employee must be able to travel regionally up to 25% of the time
- All Trinity Rep employees are required to be vaccinated against COVID-19 and have had at least one booster shot
Trinity Repertory Company is an equal opportunity employer dedicated to building a culturally diverse, equitable, and anti-racist environment. For information about Trinity Rep’s commitment to antiracism, please visit www.trinityrep.com/antiracism.