Institutional Overview

Nestled in 25 acres of beautiful gardens, Philbrook Museum of Art is a 1920s Italianate Villa featuring a dynamic and ambitious program of rotating exhibitions and galleries with selections from an actively growing collection of approximately 15,000 objects. With artworks from Africa, the Americas, Asia, and Europe dating from 3,000 BCE to today, Philbrook is Oklahoma’s most comprehensive art museum and offers visitors a glimpse into a broad range of cultures, time periods, and perspectives. The diverse collection supports a vision of Philbrook as central to the lives of our community as a place for learning, inspiration, and fun. Through bold action and strategic investment, we create a space for new ideas, diverse perspectives, and social connection.

Position Overview

In this position, you will ensure financial transactions are recorded, classified and summarized in an accurate and timely manner according to generally accepted accounting principles and best accounting practices.  

Essential Responsibilities

Financial Reporting and Audit

• Create journal entries for assigned areas of the business. 
• Compile monthly reconciliations for review on a timely basis.
• Track and monitor fixed assets.
• Monitor and review activity in the operating fund, special funds, and endowments – including cash flow and reconciliation.
• Coordinate the document preparation for and communication with the auditors regarding the annual financial statement audit and annual tax return submissions. 
• Assist the Director of Finance with the preparation of monthly, quarterly, and annual financial statements.
• Provide technical assistance and serve as a financial resource for other departments. 

Insurance

• Work with Business Office leadership on property and liability insurance strategy.
• Manage all institutional property and liability claims.
• Assist the CFO with the preparation of annual insurance applications.

Data Requests & Other Responsibilities 

• Assist the Director of Finance in compiling the data for and preparing the submissions of various surveys, financial reporting, grants administration and other special data requests that may be made.

Equivalent Education/Experience

• Bachelor’s Degree or equivalent required (BA or BS) from a four-year accredited college or university
• 2-3 years of related accounting and/or auditing experience
• Knowledge of generally accepted accounting principles and practices, non-profit accounting standards and related tax issues

Knowledge/Skill/Ability

• Motivation and initiative to identify the need for and implement process improvement.
• Excellent organizational and time management skills.
• Intermediate/advanced computer skills in Excel.
• Strong collaborative and relationship management skills.
• Experience with non-profit fund accounting software, Tessitura, CounterPoint, Square software a plus. 

Competitive Salary& Benefits

• $50,000 - $58,000 annual salary, depending on level of experience
• Health insurance
• Paid time off, Sick Time, Paid Holidays
• Dental insurance
• Vision insurance
• Flexible spending accounts
• 403(b) retirement plan and matching

Schedule Information:

• 9:00am - 5:00pm in office Monday - Friday

***Please provide a full application and Cover Letter to be considered.

Philbrook provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.