Multimedia Archivist

The Multimedia Archivist has the primary responsibility of managing and preserving the photographs, moving images, and sound collections at the Frank Lloyd Wright Foundation. The position is responsible for the arrangement, preservation, description, digitization, and organization of all analog and digital photographic formats and audio material including photographs, film, video, negatives, transparencies, slides, and oral histories, as well as digital assets. 

Working under the direction of the Director of Collections and Archives, the Multimedia Archivist contributes to the success of the Frank Lloyd Wright Foundation by providing digital access to photographic and audio-visual collections to staff, the Taliesin Institute, outside researchers, and the broader community while also managing our image database, Portfolio. 

The ideal candidate will be a detail-oriented, experienced archivist with excellent organizational skills. The candidate must be proficient in shooting and editing photography, capturing metadata, archival digitization, and able to develop a digital archive and a digital library inventory system for achieving and recalling assets.

The Multimedia Archivist must be familiar with best practices for managing physical and digital collections and have a high comfort level using equipment and software such as professional digital cameras, printers, plotters, scanners, and Photoshop. 


Essential Functions:

  • Develops a comprehensive Digital Asset Management Policy and Digitization Plan to build the structures needed to create, arrange, and preserve the digital assets of the Frank Lloyd Wright Foundation.
  • Creates the procedures and recommends technology to move the foundation forward in its digital preservation, access, and exhibition goals. 
  • Ensures proper documentation and archival storage methods are followed, in accordance with industry-accepted best practices and standards.
  • Manages DAM database Portfolio and establishes and reinforces asset standards for file formats, usage restrictions, crediting, tagging, and metadata.
  • Works with the Registrar to create or maintain established systems and procedures for cataloging images and updating or creating accession records in collections management database Past Perfect and Portfolio. 
  • Provides reference and research support for staff, the Taliesin Institute, and researchers; creates and maintains finding aids, thereby developing a system for internal and public research requests.
  • Prepares reports on the photography collections work for the Director to share with the Preservation Committee and the Foundation Board. 
  • Stays abreast of trends, processes, and scholarship related to preservation of analog and digital collections and the handling of born-digital photographic collections. 
  • Creates a preservation plan for reformatting obsolete audio and film technology.
  • Provides training for staff, volunteers, and outside researchers on using the Portfolio database and for handling the collection as needed.
  • Supervises the work of interns and volunteers. 
  • Other related duties as assigned.

This position is a full time exempt (salaried) position with a target starting rate of $60,000/year plus comprehensive benefits including a paid-time-off package. The Foundation pays up to 85% of monthly health-care premiums and enrolls all regular full-time employees into our life insurance, short-term and long-term disability, and long-term care policies at no cost to employees. 


About Frank Lloyd Wright Foundation:

Sharply focused on ensuring our local, regional, national, and international audiences feel welcome to explore, engage in, understand and financially support the historic spaces of Frank Lloyd Wright's Taliesin and Taliesin West, Frank Lloyd Wright Foundation inspires people to discover and embrace an architecture for better living through meaningful connection to nature, the arts and each other. In Wright's own words, our vision is "to make life more beautiful, the world a better one for living in, and to give reason, rhyme and meaning to life."

A career at Frank Lloyd Wright Foundation offers more than the opportunity to impact the world through our mission. Our team does vital and valued work that fosters creativity, collaboration, and camaraderie. We also offer competitive compensation, an inclusive environment, and a comprehensive benefits package. And, for good measure, we’ll throw in amazing views and incredible architecture to inspire you every day!

  • Bachelor’s degree (B.A. or B.S.) from four-year college or university in library and information science, museum studies, photography, or a related field, and three or more years of experience working with photography collections. A familiarity with the work of Frank Lloyd Wright and historic house museums a plus.  
  • Understanding of current and obsolete image and photographic formats and processes as well as image file formats and the tools used for manipulation/conversions of assets into digital files.
  • Knowledge of photography preservation (digital and analog), including management of physical, digitized, and born-digital photographic images.
  • Familiarity with historic analog and digital photographic media formats including, but not limited to: negatives, positives, transparencies, glass plates, and slides.
  • Comprehensive knowledge of best practices and standards for reformatting, preservation, storage, organization, and retrieval of digital archival collections.
  • Demonstrated ability to appraise, arrange, and describe archival photographic collections.
  • Experience in studio photography, including the use of full-size digital cameras, tripods, and lighting to create the best images of existing collection and archival materials while minimizing its handling. 
  • Experience using collections databases and digital asset management systems. Familiarity with a variety of Digital input/output devices.
  • Knowledge of metadata schema such as MARC, DublinCore, MODs, and EAD.
  • Knowledge of encoding formats and guidelines for descriptive and authority-controlled metadata, specifically MARC21 and Encoded Archival Description (EAD).
  • Knowledge of controlled vocabularies, particularly the Library of Congress Name Authority File (LCNAF) and Library of Congress: Thesaurus for Graphic Materials (LCTGM.)
  • Knowledge of descriptive content standards, such as Describing Archives: A Content Standard (DACS).
  • Familiarity with secure electronic and physical file delivery systems.
  • Ability to create and enter accurate metadata in an integrated library or collections management system.
  • Ability to troubleshoot, calibrate, and provide general maintenance/upkeep of existing equipment and related software and the ability to learn new technologies.
  • Ability to work independently and manage multiple complex and time-sensitive projects simultaneously.
  • Ability to work in a highly collaborative and inclusive environment, one that values and leverages the benefits of diverse perspectives.
  • Excellent interpersonal and communication skills, both written and verbal.

Physical Demands and Work Environment: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions of this job.

  • Physical Demands: While performing the essential functions of this job, the employee is occasionally required to stand; walk; sit; use hands to handle or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and consistently talk or hear; and rarely taste or smell. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 
  • Work environment: While performing the duties of this job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually moderate.
  • OSHA Risk Classification for COVID-19 Exposure: Lower Risk (Caution): This position has minimal occupational contact with the public and other co-workers and is therefore determined to fall within the Lower Risk category as defined by OSHA. To further minimize risk, employees are required to follow the Foundation's Safe and Healthy Workplace guidelines and related personal and facility infection control policies.

Frank Lloyd Wright Foundation is an Equal Opportunity employer.