Primary Role: The Senior Staff Accountant assists in the direction and oversight of all fiscal functions of the organization in accordance with GAAP, along with nonprofit fiscal management practice. Administer the day-to-day fiscal operations of the Association; ensure effective internal controls are in place, monthly reconciliations, monitor budget, and assist the Chief Financial Officer and Director of Finance in the development of financial and contract management operations for effective fiscal accountability. This position serves as the technology champion by identifying and implementing opportunities for technology integration that increase process efficiencies.
Position Status: Full Time/Exempt
Reports To: Director of Finance
1. Bachelor’s degree in accounting required.
2. CPA preferred, but not required.
3. Public accounting experience preferred.
4. Minimum of two years of experience in an accounting department.
5. Proven ability as the lead accounting professional with substantial experience and tangible accomplishments.
6. High level of proficiency in Microsoft Excel.
7. Proficiency in contract and financial management software, including the Blackbaud Financial Edge software.
8. Demonstrated skills in grant management.
9. Proven ability as an accounting manager for a $2 -$10 million non-profit organization with state and federal contracts, preferably with fund accounting experience.
10. Ability to communicate with non-financial colleagues and identify efficiencies in program implementation.
11. Demonstrable experience with nonprofit contracting and financial auditing, especially the Single Audit (formerly OMB A-133 Audit) process.
12. Applicant will be subject to a fingerprint-based national and state criminal history check as required by the Indiana Family and Social Services Administration (FSSA), Office of Early Childhood and Out of School Learning (OECOSL).
1. Coordinate the daily operations of the accounting department including accounts payable/receivable, cash receipts and general ledger.
2. Coordinate the weekly deposits for banking.
3. Assist with managing the processing of scholarship processing done by the Accounting Clerk.
4. Review the work of the Accounting Clerk for accuracy, ensure proper coding, back-up documentation and provide training as needed.
5. Serve as backup to the Accounting Clerk, as needed.
6. Preparation of bi-monthly payroll with the payroll service and maintaining appropriate recordkeeping.
7. Serve as liaison with the payroll service for any payroll issues that arise.
8. Assist in managing the employee benefit (payroll related) transactions and maintaining appropriate files for changes.
9. Prepare and submit bi-monthly claims for reimbursement to the State of Indiana.
10. Provide strategic oversight of data entry for bi-monthly claims.
11. Develops, maintains and monitors quality control processes to ensure claims are not lost.
12. Perform monthly accounting processes: record journal entries, trial balance management, General Ledger account reconciliations, sub ledger reconciliations and maintenance.
13. Input and reconciliation for the filing of the annual 1099-MISC and 1099-NEC forms.
14. Assists the departmental strategy in overseeing monthly fiscal reporting activities for the organization including P&L statements, balance sheets, cash flow management, payroll, and various reports to funding agencies.
15. Assist in the departmental strategy for the implementation of the Association’s cost allocation system.
16. Assist in the departmental strategy in planning for the phases of the annual audit and tax return preparation.
17. Assist in planning and gathering documentation for all federal and state tax returns completed by the CPA firm.
18. Responsible for assisting in continuous improvement and monitoring processes and systems/controls to be used in internal auditing throughout the Association.
19. Stay abreast of changes in the not-for-profit sector through involvement in industry organizations to enable benchmarking Association practices against industry standards and requirements.
20. Ability to stand or sit for long periods of time.
21. Ability to lift and carry up to 20 pounds.
22. Other duties as assigned.
Skills and Attributes:
1. Demonstrate strong attention to detail.
2. Demonstrate successful ability to input data with a high accuracy rating.
3. Ability to be highly analytical and organized.
4. Successfully work in a team setting.
5. Strong communication skills.
6. Able to work with minimal supervision.
7. Highly ethical with a strong commitment to the mission of the Association.
8. Ability to multi-task, flexibility to adapt to changes in procedures.
9. Demonstrated successful ability to organize and prioritize work to ensure timely deadlines.