Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing The Association of Former Students’ noble mission by performing professional accounting activities and analytic analyses in accordance with The Association’s policies and procedures and generally accepted accounting principles as promulgated by the American Institute of Certified Public Accountants. The Accounting Coordinator will assist with internal and external reporting, web-based software projects, financial entries, duties, and reconciliations as assigned.

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow an applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application.

DUTIES

Primary functions:

• Performs specific tasks in support of accounting initiatives.
• Provides support and backup as needed to Accounting Assistant for entry-level accounting duties, including but not limited to processing accounts payable, accounts receivable, travel expense reports, credit card expense reports, coding of financial information, and account reconciliations.
• Handles complex entries for accounts payable, accounts receivable, journal adjustments, general ledger reconciliation, customer and vendor files, and other accounting items as needed. Records select entries related to construction and, investments and reconciles accounts and reports on all activity.
• Assists with strategic plan and achieving goals of the Accounting department.
• Documents flows of transactions from the departments to Accounting, updates SOPs and accounting information hub as needed. 
• Enhances accounting procedures, controls and efficiencies. Implements those enhancements related to using our processes, software or web-based software programs.
• Performs higher-level analysis and interprets and explains higher-level financial data and accounting processes to managers and non-financial staff.
• Maintains financial statement formats, ensuring consistency in financial reporting, under the guidance of the Accounting Manager.
• Assists the Accounting Manager with the preparation of financial reports, budgets, annual financial statements and notes, supplementary schedules, and some audit and tax schedules, as assigned.
• Creates financial projections and fulfills data requests. Interacts with departmental staff on needed data requests, such as reports from accounting software, disbursement software, Salesforce, etc. Processes accounting requests and assists with needs of internal customers.
• Responds to internal and external auditor requests as assigned, including generating reports, researching transactions, and coordinating with other departments.
• Reviews basic transactions and reconciliations, as assigned. 
• Prepares reconciliation of external fiscal accounts. 
• Prepares some complex account reconciliations.
• Maintains signature authority file, related paperwork and Paylocity (HR software).
• Prepares and maintains contract summaries and payments files.
• Analyzes and maintains assigned distribution codes. 
• Performs collections analyses.
• Completes quarterly data entry for Century Club inventory review and other inventory.
• Works with bank reconciliation and related bank activities during the month.
• Reviews annual informational returns to non-corporate service vendors (1099s) and related vendor file maintenance.
• Performs donor restriction mapping and coding in financial systems.
• Assists with maintaining Accounting mailbox as needed.

Participates in and provides input on various Association-wide activities:

• Actively contributes toward efforts to achieve our culture, engagement, and fundraising goals.
• Provides on-site event support for Board and Leadership Council meetings.
• Participates on internal event teams and task committees.
• Participates in Association events, including but not limited to Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Grad Party, and All-Aggie Hullabaloo, as needed.

Serves as an ambassador for The Association:

• Meets our Team Expectations.
• Supports The Association’s marketing, communications, and branding initiatives.
• Fosters relationships with students, former students, parents, faculty, staff, and friends of Texas A&M. 
• Attends external events in support of the Vice President and CFO or on behalf of The Association, as directed.

Other duties as assigned:

This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on additional duties without notice.

TEAM EXPECTATIONS

The Association of Former Students is a team, and each member of the team is important to the overall success of the organization. To achieve our goals and mission, each team member will:

1. Display a positive, customer-focused attitude and treat all individuals with courtesy and respect.
2. Manage each customer experience with the highest level of service and enthusiasm. Seek opportunities to exceed expectations and develop lasting relationships.
3. Make innovative contributions by proactively challenging current practices and suggesting and implementing improvements.
4. Contribute to our team environment by being a productive, supportive and reliable teammate. Take responsibility for their actions and the outcomes produced.
5. Lead with a positive example and in doing so, inspire others to fulfill the expectations of our team.

KNOWLEDGE, SKILLS & ABILITIES

Required: Sound judgment and utmost discretion. Ability to organize concurrent projects and manage time. Strong written, oral, and interpersonal communication skills, including the ability to articulate complex information with clarity. Strong analytical skills and attention to detail. Ability to work effectively with a variety of unique personalities and individuals inside and outside the department. Ability to use standard office equipment and software, including 10-key. Proficiency in fund accounting software (MIP or similar) and the Microsoft Office software suite, including macros. Ability to learn additional software tools used for specific purposes (task management, expense approvals, etc.).

Preferred: Prior experience with MIP, Microsoft Teams, Paylocity, Wrike, Chrome River and/or Salesforce software applications.

OTHER REQUIREMENTS

Strong commitment to the mission and vision of The Association of Former Students, with the ability and desire to advocate for the organization and Texas A&M University. High energy level and intrinsic motivation. Willingness and ability to work effectively as part of a high-performing team that prioritizes customer satisfaction. Ability to interact with a diverse population and be a liaison to all departments with a positive attitude. Ability to work overtime during peak periods.

EXPERIENCE

Required: 5+ years of experience in a professional accounting work environment. 

Preferred: 5+ years of experience in a professional accounting work environment with supervisory responsibilities and staff collaboration. Involvement in campus activities as a student at Texas A&M.

EDUCATION

Required: Bachelor’s degree in Accounting or other relevant field.

Preferred: Bachelor’s degree in Accounting or other relevant field from Texas A&M University.

SUPERVISION

Received: Accounting Manager.

Given: None.