POSITION: Company Manager
CLASSIFICATION: Full-Time, Seasonal
REPORTS TO: Managing Director
SUPERVISES: Seasonal Company Management staff
COMPENSATION: $1,100 to $1,300 per week
LOCATION: Position may work remotely February - April. Position requires relocating to Williamstown, MA from May - August, during which housing is provided.
HIRING TIMELINE: Applications to be accepted until the position is filled with priority application deadline of February 1, 2024. Application review and interviews to be conducted in February with an anticipated start date of February 26, 2024.
The Company Manager is a critical member of the seasonal Festival staff. This position acts as an ambassador of the Festival, welcoming all seasonal participants each summer and ensuring the well-being and care of the entire Festival community, while exemplifying the professional expectations that the Festival requires of them. The Company Manager works closely with the Producer and supervises a seasonal Company Management staff to facilitate the success of all 2024 productions and events.
The ideal candidate is an individual with excellent project management and collaboration skills, who is energized by building relationships and supporting the needs of a team with hospitality at the forefront, and has a passion for bringing artists together and the artistic process.
Primary Responsibilities and Expectations:
Lead Company Management Department
- Lead hiring and on-boarding process for Company Management seasonal staff of about 6-8 people (including part-time Drivers)
- Lead and supervise the day-to-day operations of the Company Management office with assistance from seasonal Associate(s)
- Set weekly working hours for Company Management staff, coordinate overtime needs and time off requests, and manage weekly staff hours approval.
Manage Company Housing and Transportation
- Build, manage, and maintain relationships with local housing, travel, and hospitality vendors
- Identify, secure, and coordinate all housing needs at the Festival, including private artist housing leases with local homeowners
- Act as the liaison with various departments at Williams College regarding housing, specifically Conference Services and Campus Safety Services
- Manage and track Williams College swipe cards and housing keys
- Manage all requests for service animals housed at Williams College
- Coordinate all seasonal fleet vehicle rentals, arranged through Enterprise
- Ensure union contract requirements are fulfilled as pertains to travel, housing, access to groceries, etc.
- Manage all arrival, check-in, and departure procedures for all company members
- Manage the coordination of travel for all individuals whose travel is provided to and from the Festival
- Coordinate the cleaning of all private housing and any dorms, as needed
- Coordinate weekly linen rentals that are provided to all Equity members
Foster Company Communication and Festival Life
- Create, compile, and distribute seasonal information and summer welcome packets to all company members before arrival, including soliciting local businesses to showcase their offerings
- Create and maintain a company-wide contact sheet and database alongside Business Office
- Draft and disseminate any company-wide communications (not inclusive of Festival News e-blasts)
- Support Producer as they assist the Director of Audience Engagement with fulfilling industry house seat requests and facilitating Festival Company ticketing through the Company List sign-up
- Provide on-site day of show artist services support
- In conjunction with the Director of Audience Engagement, Producer and Director of Production & Operations, maintain a relationship with The WTF Guild, specifically assisting them with fulfilling company hospitality needs and artist requests
- Organize and plan company picnics and other events to build community, appreciate staff, and enrich and supplement summer experience for Festival company.
Administrative and Organizational Support
- Work with the Producer and Business Manager to develop the Company Management budget and manage department expenses
- Support Producing Department and Business Office in generating AEA and AFM agreements and weekly AEA reporting
- Embrace the Festival’s commitment to EDIA and Anti-Racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-Racism efforts; engaging in the diversification of the workforce; demonstrating a degree of cultural competency that encourages healthy relationships with all company members
- Complete other duties as assigned
THE IDEAL CANDIDATE:
- You are a creative, analytical and process-oriented thinker capable of remaining flexible and adapting to new situations, tasks, or challenges
- You are highly-organized and self-motivated, capable of handling multiple projects and prioritizing appropriately
- You believe that company members’ experience with the Festival starts far earlier than when they arrive on campus and that welcoming and providing timely and comprehensive information to set shared expectations is critical to their experience
- You have excellent written and verbal communication skills and are able to quickly craft and deliver clear, accurate, and engaging messaging in both internal and external communications
- You have excellent interpersonal skills, want to foster a cooperative work environment, and are able to interact well with and adapt communication styles to a variety of situations and with a variety of individuals, including staff, artists, Festival Board members, and members of the Festival and Williamstown community
- You have previous experience working in an arts festival or high-activity theatre environment
- During the summer season, you have the ability to work day, evening and weekend hours, based on the needs of daily business operations and the productions and not to exceed Festival’s weekly hour caps and mandatory day off.
- You are able to maintain confidentiality and security of sensitive staff and company information
We appreciate the value of myriad life and work experiences, and we recognize that many paths might adequately prepare someone for this role. We encourage anyone who believes they would be a good fit to apply.
About Williamstown Theatre Festival
Williamstown Theatre Festival has brought emerging and professional theater artists together for 70 years to create a thrilling summer festival of world premiere work alongside fresh, new revivals. New plays and musicals commissioned, developed, and produced at the Festival fill theaters around the world. In recent years, WTF has been represented on Broadway, Off-Broadway, and regionally by The Sound Inside, The Rose Tattoo, Grand Horizons, Seared, Selling Kabul, Unknown Soldier, and Lempicka, among others. Cost of Living, which premiered at WTF, received the 2018 Pulitzer Prize for Drama. Learn more at wtfestival.org.
Working and Living in Williamstown
Williamstown Theatre Festival’s season takes place on the beautiful campus of Williams College in Williamstown, MA with backdrops of the Berkshire, Green, and Taconic mountain ranges. Williamstown, MA (estimated pop. 7,813) is located in Berkshire County (estimated pop. 128,657) in Western Massachusetts and is an hour’s drive from Albany, NY and 30 minutes from Pittsfield, MA.
The Williams College campus and the 62’ Center for Theatre and Dance are within walking distance of Spring Street, which has several restaurants with dine-in and takeout options, a pharmacy, a coffee shop, an ice cream shop, a movie theater, and several stores. The nearest grocery store is a 10-minute drive from campus and not within walking distance. Having a personal vehicle does provide more flexibility in grocery-shopping and expands dining and activities options. For those who bring vehicles, parking is free at designated locations on Williams campus with a parking pass. For a list of all the things to do and see in Williamstown and the Northern Berkshires, visit DestinationWilliamstown.org.
All seasonal staff are provided housing free of charge on campus at Williams College. Housing is dorm-style with private bedrooms and shared common areas, including bathroom and kitchen. Williams College housing is not air-conditioned. Weather ranges from evenings on the cooler side but can also be quite warm with temperatures in the 90s with high humidity.
We acknowledge that Williamstown Theatre Festival is a Predominantly White Institution (PWI) located in a county that is 91% white, according to the US Census Bureau. We are actively engaged in the work of becoming a more equitable, diverse, inclusive, accessible, anti-racist, and anti-oppressive institution that not only welcomes BIPOC artists and staff but nurtures an environment that allows everyone to thrive. More specific actions on these efforts can be found in our Progress Report on our website: https://wtfestival.org/work-learn/.
Williamstown Theatre Festival is committed to telling diverse stories and to fostering an inclusive environment both onstage and off. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. We believe that opportunity, access, resources, and rewards should be available to and for the benefit of all. Therefore, WTF is an equal opportunity employer, and all qualified applicants shall be afforded equal employment opportunities without discrimination because of race, color, religion, sexual orientation, national origin, age, sex/gender (including pregnancy and gender identity), disability, military status, veteran status, marital status, familial status, ancestry, genetics, or any other class or characteristic protected by federal, state or local law. Candidates from populations underrepresented in the theater field are strongly encouraged to apply.