Special Projects Coordinator
Monterey Park, CA Development Department
Job Type
Full-time
Description

 *COVER LETTER REQUIRED TO BE CONSIDERED A COMPLETE APPLICATION AND CONSIDERED FOR INTERVIEW* 


Position: Special Projects Coordinator

Reports to: Director of Development

Employment Status: Full-Time/Non-Exempt

Location: Hybrid/Flexible - CASA of Los Angeles, Edelman Children’s Court, Monterey Park, CA, Mon – Fri 8AM-5PM, weekend/evenings, required in office/field based on organization needs. 201 Centre Plaza Suite 1100, Monterey Park, CA 91754.

Salary Range: $26.00 - $29.00 hourly rate 


Organization Overview

CASA of Los Angeles (CASA/LA) organizes the community to take action and advocate for children and families impacted by the overburdened child welfare and juvenile justice systems. The organization envisions a Los Angeles in which all child and families have equitable access to support and services to thrive.


Position Overview

The Special Projects Coordinator will support the strategic direction of the organization’s special events designed to raise funds and awareness of CASA of Los Angeles, in collaboration with the Chief Development Officer and Director of Development. Duties include supporting the team with all aspects of the organization’s events related to fundraising, recruitment and outreach, and impact. Duties include but not limited to researching venues, planning and managing our events' calendars, support marketing efforts as it pertains to events with the marketing manager, delivering on event brief objectives and developing deep and meaningful relationships with donors, event sponsors and volunteers. The Special Projects Coordinator will execute these event tasks with a hands-on approach using project management and fundraising principles in a fast-paced environment.


ESSENTIAL FUNCTIONS

Special Projects/Fundraising Events

  •  Works directly with all members of the Development team to accomplish goals and implement plans in support of the overall objectives of the organization’s strategic plan.
  •  Support committee members and other stakeholders to cultivate new and existing sponsors and donors for all fundraising events while building effective relationships.
  •  Collaborate with development team to create event programs, agendas, and timeline
  •  Support the recruitment and training of event volunteers
  •  Stewardship and follow-up of sponsors when needed
  •  Assist with administrative requirements including but not limited to pulling donor reports and mailing lists, creating and maintaining sponsorship trackers, performing mail merges and managing communication with guests and volunteers as needed.
  •  Support marketing efforts related to events by working closely with Marketing Manager on messaging for social media, emails, advertisements, and ensuring each events’ and CASA/LA’s overall brand is adhered to.
  •  Support committee meetings by setting calendar, taking notes and follow up
  •  Complete time lines, task assignments in accordance to project management best practices
  •  Research and secure appropriate venues for events, negotiate contracts, and manage vendor relationships when needed
  •  Conduct post-event evaluations to assess successes and areas for improvement
  •  Solicit and manage in-kind donations/auction items for multiple fundraising events
  •  Stay well informed on event industry trends and new venues.
  •  Build solid relationships that benefit special events and support CASA/LA overall.

Other Organization-Wide Events

  •  Provides support on events for other departments as needed that include, but not limited to, the annual Volunteer Appreciation Luncheon, annual Volunteer Appreciation Holiday Party, Glamour Gowns and Suit Up, as well as Recruitment and Outreach events.

Required Qualifications

  •  Bachelor’s degree preferred with demonstrated experience managing multiple events at once.
  •  Successfully planned large-scale special events with at least 400-1,000 people with a fundraising focus
  •  Must be comfortable making solicitations and have a deep understanding of fundraising principles and practices.
  •  Flexibility to work in a hybrid-model open office setting.
  •  Flexibility in using own vehicle to meet with donors or pick-up event supplies as needed.
  •  Weekend and evening work are required throughout the year as needed and at major events.
  •  Demonstrated successful project management, event planning, relationship building and management experience with strategic fundraising focus.
  •  Demonstrated excellent organizational skills, prioritization and management of multiple projects, problem solving and task completion ofwith a high degree of accuracy and timeliness with minimal supervision.
  •  Must be detailed-oriented and able to multi-task in an ever-changing fast paced environment.
  •  Must possess exceptional communications skills.
  •  Must have a positive attitude and diplomatic approach in accordance with our core values of accountability, deep love, integrity, respect, justice and authenticity in all interactions with stakeholders.
  •  Must have strong analytical skills to effectively assess performance of special events and make recommendations for improvements.
  •  Strong English writing, editing, and proofreading skills to produce appropriate donor acknowledgment letters and other correspondence, reports, and documents utilizing correct grammar, syntax, spelling, and punctuation.
  •  Ability to make oral one-on-one presentations, as well as group presentations to provide information on fundraising events.
  •  Demonstrated knowledge of Windows operating systems and Microsoft Office Suite software.
  •  Ability to learn different donor management platforms: DonorPerfect, MobileCause, a plus.
  •  Possession of a driver’s license and access to an insured vehicle to travel to off-site meetings and events.
  •  Ability to maintain confidentiality in a donor environment and use discretion in responding to inquiries.
  •  Ability to successfully pass a background check and LiveScan.
  •  Preference to have solid relationships in the events and art communities.
  •  Preference to have experience with art auctions.

 

PHYSICAL REQUIREMENTS AND WORK ENVIRONMENT

· Time will be spent in the office and out in the field and could involve intermittent physical activities, including standing, bending, reaching, sitting, speaking, and walking.

· The CASA/LA office is an open office layout. Candidates will be working in a shared space with varying levels of noise and foot traffic.


ADDITIONAL PERK/BENEFITS

- 4 Day Workweek (you read that right, have a 3-day weekend every week!)

- Generous Benefit Allowance for Medical, Dental, Vision

- Generous Vacation/Sick Policy

- 15+ Paid Holidays, Office closed week after Christmas. 

- Flexible work schedules

- Opportunity to make a difference in your community.


CASA of Los Angeles is an Equal Opportunity Employer and is committed to fostering diversity within its staff.

CASA of Los Angeles promotes equal opportunity for all employees and applicants. In doing so, we comply with local, state, and federal laws and regulations to ensure an equal employment opportunity for everyone. We don’t discriminate in employment opportunities or practices on the basis of race, ancestry, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, citizenship, military service obligation, veteran status or any other basis protected by federal, state or local laws. Our policies and personnel practices are intended to ensure that all of us are treated equally with regard to recruiting, hiring, and advancement, and our decisions on employment are made to further the principle of equal employment opportunities for employees.