Digital Collections Archivist
Job Type


Position Summary

Under the direction of the Archivist, contribute to the development, documentation, and maintenance of the repository to support the preservation and access of the Shelby White and Leon Levy Archives Center’s digitized and born-digital collection holdings. 

Essential Job Duties

  • Contribute to the creation of policies and procedures for managing the accession, arrangement, description, and access of archival materials to be ingested into the digital preservation repository. 
  • Ensure accessibility of the collection by following best practices for metadata creation and authority control.
  • Together with the Archivist, oversee operational control and organization of all stored digital preservation assets.
  • Manage efforts to populate digital collections in the digital preservation repository by contributing to long-term planning and scanning on demand to support routine reference. 
  • Work alongside the Institute Archivist to appraise and maintain the regular archive of the Institute for Advanced Study’s web presence.
  • Assist with community outreach and engagement efforts.

All other duties as assigned by the archivist (10%)



Minimum Qualifications

  • Master’s degree in Library or Information Science from ALA-accredited program.
  • Minimum of two years of experience working in collection services and/or digitization services for archives, libraries, museums, and/or cultural heritage workspaces. 
  • Experience with archival software systems and/or databases, including digital asset preservation systems, such as Preservica or Archivematica, and/or archival collection management systems, such as ArchivesSpace. 
  • Knowledge of archival metadata standards and authorities (e.g., DC, EAD, EAC-CPF, LCSH, LCNAF, etc.)
  • Proficient office and computer software skills required.
  • Demonstrated commitment to diversity, equity, and inclusion for marginalized groups.
  • Demonstrated commitment to professional service and growth. 
  • Excellent written and oral communication skills and strong public service orientation.
  • Excellent interpersonal skills, as well as the ability to work cooperatively in a team environment and share expertise with others required.
  • Ability to research and work independently
  • Demonstrated commitment to professional service and growth.

Preferred Qualifications

  • Additional graduate degree in a related field. 
  • Knowledge of current developments in linked data, semantic web applications and the Resource Description Framework (RDF). 
  • Working knowledge of or experience with digital asset management (DAM) platforms.
  • Experience in the hiring and training of student employees.

Supervisory Responsibilities

  • Working under the guidance of the Archivist, supervise the work of summer students and interns. 

The Institute for Advanced Study retains the right to change or assign other duties to this position at any time.

To perform this role successfully, an individual must be able to perform each essential job duty satisfactorily. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.

We offer a competitive salary and benefits package. For consideration please apply with a cover letter and resume using this link:

Diversity, Equity & Inclusion Statement

At the Institute for Advanced Study’s creation in 1930, the founders wrote: “fundamental in our purpose, and our express desire, [is] that in the appointments to the Staff and Faculty as well as in the admission of workers and students, no account shall be taken, directly or indirectly, of race, religion, or sex.”  We recognize these ideals require continual examination of our culture. Today, we strive to create a community in which all people feel welcomed, respected, and valued.  We seek to address the harmful effects of inequity and discrimination on individual Scholars, Faculty, Staff, and scholarship as a whole.  We affirm equality and embrace our differences as we work to transform principles into action and grow new forms of scholarly community.