Pine Tree Society helps people discover lives of passion and purpose. We transform the lives of thousands of people with disabilities (and their families) each year. When you join us at Pine Tree Society, you’ll be part of an organization that helps Maine people lead richer, more socially connected lives.
As the Controller at Pine Tree Society, you will be responsible for overseeing the finance activities of our not-for-profit organization, ensuring accuracy, compliance, and efficiency in all financial activities. This role requires a detail-oriented professional with strong analytical skills, exceptional leadership qualities, and a deep understanding of financial principles. This position is responsible for managing general ledger accounting, accounts receivable, account payable, fixed asset accounting, donor restricted net asset accounting, and accounting for the Society’s investments.
The Controller will prepare and/or review account reconciliations and actively maintain internal controls within the Society’s accounting processes and systems. Developing financial statements and other performance reports for management, the Board of Directors, and external parties is also a key responsibility for this position.
The Controller will assist the Chief Financial Officer in the development of annual business plans. This position provides leadership and vision consistent with Pine Tree Society’s mission, vision, and values for all aspects of the Business Office including staff development and development of policies, procedures, systems, and analytics for the department.
Some Essential Finance Responsibilities:
- Manage day-to-day financial operations, including budgeting, forecasting, and cash flow management.
- Maintain the general ledger and related subledgers to accurately reflect all financial transactions.
- Track and maintain activity related to donor restricted funds, donor funded projects, and capital projects.
- Maintain fixed asset detail, monthly depreciation, acquisitions, disposals, and construction in progress.
- Responsible for regular and timely month-end and year-end close process and prepare financial reports including financial statements, analysis, and performance measures for internal and external stakeholders.
- Supervise all accounts receivable activities to ensure timely billing for services, receipt of payment, and collection of accounts.
- Supervise processing invoices for payment and manage the cash disbursement process.
- Participate in the development and implementation of financial strategies, policies, and procedures to ensure the company's financial health and compliance with regulatory requirements.
- Lead and mentor the finance team, fostering a collaborative and high-performance culture. Develop team members through performance evaluation, effective communication, ongoing coaching, establishing clear expectations, and empowering professional growth and development.
- Provides support and back-up to human resource department for payroll and benefits administration.
Some qualifications; knowledge, skills, and abilities:
- Experience with and/or understanding of the unique requirements of operating in a non-profit business setting including a sound knowledge of compliance regulations and ethics for organizations working within the not-for-profit sector.
- Advanced knowledge of and experience working with accounting systems, databases, billing software, and Microsoft Suite products (Dynamics 365 Business Central preferred but not required).
- Ability to communicate effectively with a diverse staff, executive management, clients, the general public, and representatives of other service providers.
- Ability to build effective teams, coach, and develop others and to lead others through change and new strategic initiatives.
- Ability to travel and maintain work hours that may extend beyond a 40-hour work week.
Benefits: We offer a comprehensive benefit package including health, dental, life, short-term disability, and voluntary insurances as well as a generous paid time off (PTO) policy (15 days/year to start), 12 paid holidays (including one floating holiday for your birthday or other holiday you’d like to recognize!), a 403(b) retirement plan, and a friendly and professional workplace atmosphere focused on impact. EOE
- Bachelor’s degree in accounting or business administration with an accounting focus.
- CPA preferred but not required.
- Not-for-profit experience preferred but not required.
- At least five years of accounting experience with a minimum of three years of supervision.