Project Coordinator

Nichols Contracting, Inc. (NCI) is a family-owned and operated Construction and Contracting business headquartered in Columbia, MD with offices in Venice, Royal Palm Beach, and Orange City, FL with a team of 150 employees. NCI is a full-service general contractor focused on providing premier services in all aspects of the construction process, from concept to completion. We manage a broad range of commercial construction projects, including new construction, tenant fit outs, and renovations. NCI services a diverse group of markets including federal, state, and local governments, as well as a variety of corporate and special industry organizations that require complex life safety and critical infrastructure needs.

The Project Coordinator is responsible for assisting the assigned Project Manager in the planning, management, project completion, client satisfaction, and financial outcome of assigned construction projects. The ideal candidate will be required to assist their assigned Project Manager and Assistant Project Manager in coordinating all contractual requirements, design drawings, and project specifications that include, but not limited to: 

  • Project Coordination & Project Controls – Document Control
  • Assist with Construction Billings & Cash Flow Projections
  • Assist with Project Schedule Adherence and schedule updates
  • Assist with coordination of Meeting Minutes and Documentation 
  • Provide Project Monthly Reports to Project Manager
  • Assist with Change Orders, RFI, Submittal Tracking
  • Assist in the preparation of field binders
  • Contract Administration 
  • Punch-List Management 
  • Project Close out documents
  • Assist in Permit Process
  • Assist with marketing, including company communications, philanthropy, website updates, and scheduling and coordinating events. 
  • Other duties as assigned 

The candidate will work with the assigned project manager to help achieve their respective project management objectives. 

  **$5,000 Sign-On Bonus**  

  • 3 to 5 years of previous commercial or residential construction management experience
  • Experience working with contract drawings, subcontracts, contract addendums, specifications, change orders, RFIs, submittals
  • Experience using sophisticated Project Management, Sage and (AutoCAD software preferred)
  • Proficient in the use of Microsoft Office: Word, Excel, Access, Teams, etc. 
  • Familiar with standard deliverables and work process on projects
  • Must have strong interpersonal and writing skills and be a problem owner/solver
  • Proven ability to effectively plan and organize own activities and the activities of others

To assist you with your responsibilities the following is a detailed definition of the tasks you are to complete and how they should be done.

Verify and Manage Server Job Files: 



Bonds (If required)

Photographs (Site Survey)




Subcontractor Quotes

Project Contact List

Submittal Log

It is imperative that all Job Folders be kept up to date with current status information. Submittal Logs and RFI Logs should be updated on a daily basis, as items are returned from the Architect/Engineer.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

  • Ability to independently ascend and descend stairs. 
  • Ability to independently reach, twist and bend. 
  • Ability to independently remain stationery for extended periods of time; and 
  • Ability to independently lift up to 30 pounds when required by work assignment

Benefits: 401k, Health Insurance, PTO, Employer Paid Life Insurance, Tuition Reimbursement, Paid Holidays and much more

Salary: Competitive Salary plus performance based Bonus incentives

  **$5,000 Sign-On Bonus**