Through our shared values and culture of professional team service, we engage and inspire the Aggie Network to support Texas Aggies and perpetuate the Aggie Spirit. We seek an individual to join a highly motivated team in selflessly advancing The Association of Former Students’ noble mission by mission by coordinating our human resources activities for The Association of Former Students. 

NOTE TO APPLICANTS: An application must be completed in its entirety in a single session. The system does not allow the applicant to save their information and return later to complete the application. Please have all materials on hand before starting the application.

DUTIES

Facilitates recruitment and departure efforts for all exempt and non-exempt personnel, students and temporary employees.

• Serves as partner with hiring managers to develop and implement effective sourcing and recruitment strategies.
• Posts job vacancies in appropriate venues.
• Processes all new and departing employees and all change of status forms.
• Reviews and maintains employee handbook.
• Conducts student new employee orientations.
• Coordinates departure processes.

Performs specific tasks in support of Human Resources objectives.

• Processes confidential matters and either resolves or refers to appropriate personnel.
• Assists with timesheet and payroll preparation.
• Processes benefit premiums.
• Manages the maintenance of current job descriptions.
• Ensures compliance with I-9 Employment Eligibility verification and periodically audits I-9 forms.
• Oversees HumanResources@AggieNetwork.com email account.

Promotes Team Culture. 

• Coordinates employee appreciation, birthday, retirement and holiday events and activities.
• Assists as needed with planning for quarterly All-Team Meetings.

Performs duties in support of Manager of Human Resources.

• Schedules appointments and answers calls, as needed.
• Proofreads, corrects and produces letters in final form.
• Answers letters and routes mail. 
• Assists with preparations for board and council meetings, vouchers and other forms. 
• Maintains inventory of department supplies.
• Processes expense reports and invoices as necessary.

Promotes proactive approaches using the company's HRIS to solve business needs/problems, while also enhancing the understanding and acceptance of the HRIS capabilities.

Participates in and provides input on various Association-wide activities:

• Actively contributes toward efforts to achieve our culture, engagement, and fundraising goals.
• Provides on-site event support for Board and Leadership Council meetings.
• Participates on internal event teams and task committees.
• Participates in Association events, including but not limited to Aggie Muster, Aggie Ring Day, Reunions, Distinguished Alumni Gala, Pass It Back Day, All-Aggie Grad Party, and All-Aggie Hullabaloo, as needed.

Serves as an ambassador for The Association:

• Meets our Team Expectations.
• Supports The Association’s marketing, communications, and branding initiatives.
• Fosters relationships with students, former students, parents, faculty, staff, and friends of Texas A&M. 
• Attends external events on behalf of The Association, as directed.

Other duties as assigned:

This description of expected duties is neither all-inclusive nor permanent. Employees may be required to take on additional duties without notice.

TEAM EXPECTATIONS

The Association of Former Students is a team, and each member of the team is important to the overall success of the organization. To achieve our goals and mission, each team member will:

• Display a positive, customer-focused attitude and treat all individuals with courtesy and respect.
• Manage each customer experience with the highest level of service and enthusiasm. Seek opportunities to exceed expectations and develop lasting relationships.
• Make innovative contributions by proactively challenging current practices and suggesting and implementing improvements.
• Contribute to our team environment by being a productive, supportive and reliable teammate. Take responsibility for their actions and the outcomes produced.
• Lead with a positive example and in doing so, inspire others to fulfill the expectations of our team. 

KNOWLEDGE, SKILLS & ABILITIES

Required: Excellent verbal and written communication skills. Excellent interpersonal and customer service skills. Excellent organizational skills and attention to detail. Ability to maintain confidentiality of sensitive information and exercise prudent judgement. Ability to work with diverse population. Working understanding of human resource principles, practices and procedures. Excellent time management skills with a proven ability to meet deadlines. Proficient with Microsoft Office Suite. Ability to use standard office equipment and software. Advanced software skills, including the Microsoft and Google suites, to perform administrative duties as required in maintaining communications, databases and spreadsheets. Prolonged periods of sitting at a desk and working on a computer. 

OTHER REQUIREMENTS

Strong commitment to the mission and vision of The Association of Former Students, with the ability and desire to advocate for the organization and Texas A&M University. High energy level and intrinsic motivation. Outgoing personality with a positive and friendly attitude. Professional attire and behavior.  Texas driver’s license and ability to safely operate a motor vehicle. Occasional travel, including irregular hours, overnight stays, weekends, and evenings, in support of Association events.

EXPERIENCE

Required: 1-2 years of professional experience with emphasis in Human Resources.

Preferred: Experience working within the Texas A&M University environment.

EDUCATION

Required: Bachelor’s degree. 

Preferred: Bachelor’s degree from Texas A&M University. PHR, SHRM-CP or similar certification.

SUPERVISION

Received: Manager of Human Resources.

Given: None.