Company Summary 

Managed through the Riverbend Industries portfolio, Phoenix Manufacturing (PMI) is a leading manufacturer and provider of evaporative cooling systems for residential, commercial and industrial applications. PMI prides itself on the quality and innovation that go into every product.  

Riverbend Industries (RBI) is a private family-owned portfolio holding company headquartered in Chicago, Illinois. The portfolio is primarily comprised of several small, independently operated, previously family-run businesses in the light manufacturing and distribution sectors. The portfolio is a long-term holder of its investments/assets and plans to grow both organically and through acquisitions into the near future.

Position Summary

The Inventory Administrator assists in the responsibilities of the daily activities of inventory control while considering current inventory,  obsolescence, lead times, product life cycles and production capacity. The Inventory Administrator will assist in   evaluating inventory needs and implementing strategies to meet those needs   and ensure adequate levels of material and/or product inventories are   maintained. The Inventory Administrator will assist other departments that   they have the supplies, raw materials, or products necessary for optimal   business operations. This person will assist in determining the appropriate   inventory controls for a business by determining how much parts or material they   usually use throughout the workweek.  The Inventory Administrator will stock and   count supplies and report any differences between the actual count and the   stock levels in company records. They will identify damaged, returned or   mis-ordered inventory and fill out the appropriate paperwork for inventory   write-off

Position Overview:

The Inventory Administrator assists in the responsibilities of the daily activities of inventory control while considering current inventory, obsolescence, lead times, product life cycles and production capacity. The Inventory Administrator will assist in evaluating inventory needs and implementing strategies to meet those needs and ensure adequate levels of material and/or product inventories are maintained. The Inventory Administrator will assist other departments that they have the supplies, raw materials, or products necessary for optimal business operations. This person will assist in determining the appropriate inventory controls for a business by determining how much parts or material they usually use throughout the workweek. The Inventory Administrator will stock and count supplies and report any differences between the actual count and the stock levels in company records. They will identify damaged, returned or mis-ordered inventory and fill out the appropriate paperwork for inventory write-off.

Essential Job Functions:

The Inventory Administrator will have several Roles and Responsibilities including, but not limited to the following:

• Work with Inventory Control Specialist in development/updating of written inventory control program
• Assist in implementing formalized inventory procedures and inventory transactions
• Counting or using computerized inventory monitoring or supply chain software tools to track stock levels accurately
• Conducting regular cycle counts or stock takes to determine available inventory
• Assist the Inventory Control Specialist with the preparation and execution of the Annual Physical Inventory
• Identify/ analyze operational problems related to cycle count inventory and identify root causes
• Run negative inventory reports, identify issues and root causes
• Key Process organizer of the annual physical inventory
• Assists in the coordination of the annual physical inventory with all departments
• Monitor and ensure accuracy of all inventory transactions and maintain records of all stockroom locations
• Assist with training team members in all inventory control processes in a/w manual and update processes as needed
• Assist with inventory transactions and provide required feedback to Production Control, Planning and Finance team
• Assist Inventory Control Specialist in compiling and distributing daily reports and other requested information in a timely manner
• Identifies, prioritizes, develops, and assists with implementing cross-functional inventory control process improvement projects that include forward-thinking on project introduction/development/implementation
• Works with Inventory Control Specialist in developing and implementing strategies to simplify process, improve accuracy, and improve operating efficiency
• Assists in providing appropriate direction and support to team members to ensure effectiveness and efficiency of inventory controls systems and procedures
• Excellent organizational, verbal and written communicational skills
• Able to develop rapport and relationships with all levels of employees
• Ability to quickly adapt to current conditions and to multi-task efficiently and effectively
• Will perform duties in both office and Manufacturing plant environment
• Must perform all work in accordance with all applicable safety procedures
• Able to work Overtime based on production requirements
• Other duties and responsibilities as required

This is a guideline to help you evaluate the position additional duties as required

• High school diploma or general education degree (GED); or two years related experience and/or training; or equivalent combination of education and experience
• Minimum 1-3 years Inventory process administration experience analyzing complex data and working with cross-functional teams in a fast-paced distribution operations environment
• 2+ years assisting in large inventories and audit procedures
• Software/Technical Skills (Intermediate)
• MS Office Suite (Outlook, Word, Excel, PPT)
• Warehouse Management System Knowledge
• Excellent written and verbal communication skills; strong interpersonal and communication skills to interact with all levels of the organization as well as professionally represent the company to outside parties
• Ability to foster and build relationships with cross-functional team members throughout the organization
• Ability to effectively explain and interpret organizational policies and procedures
• Superb skills in problem solving and critical thinking with attention to detail and follow-up
• Ability to work as needed, particularly during high volume periods, to ensure that departmental objectives are accomplished
• Capacity to apply a good understanding to carry out detailed written or oral instructions; deal with problems involving variable in standardized situations; understand fundamental flow of shop material and its problems or material handling

Physical Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment:

The work environment described here is representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

All job requirements listed indicate the minimum level of knowledge, skills, and/or ability deemed necessary to perform the job proficiently. This job description is not to be construed as an exhaustive statement of duties, responsibilities, or requirements.

This position summary is not all-inclusive and is not intended to be construed as an exhaustive statement of duties, responsibilities, or requirements.

PMI is proud to be an equal opportunity employer.

www.phoenixmanufacturing.com