JOB SUMMARY 

Accounts Payable Specialist will be responsible for the accuracy of vendor invoices & payments, the approval process, the AP file maintenance, and the timeliness of the general ledger posting.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Manage full cycle A/P 
• Manage account statements and other discrepancies regarding account payments and serve as a liaison between departments and vendors in the resolution of administrative problems and inquiries.
• Manage communication process regarding invoices, inquiries, and discrepancies, and payment status with internal and external correspondents.
• Maintain an accurate Accounts Payable aging that agrees to the General Ledger at the end of each month.
• Review and process all vendor bills- suppliers (3-way match)
• Ensure that all bills are entered on time with proper GL accounts, classifications, and descriptions.
• Apply all vendor payments, post bank transmissions, and forward remittances to vendors.
• Liaise with Operations Team to investigate purchase price variances.
• Ensure that all vendor invoices are appropriately approved prior to payment according to established company policies and procedures.
• Maintain accurate A/P Aging report and prepare weekly/monthly commentary on all overdue balances (60+ days).
• Prepare weekly payment requirement report with all supporting documents for manager's review.
• Ensure all Vendors bank details are verified and correct prior to the payment transmission (ACH).
• Assist with ADHOC projects.
• Regular and reliable attendance

SUPERVISORY RESPONSIBILITIES This position carries out supervisory responsibilities in accordance with company guidelines, policies and procedures, and applicable laws. Supervisory responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

• None

EDUCATION, EXPERIENCE & QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Minimum of 3 years of experience in full cycle AP
• Associate-degree in accounting (preferred)
• Proficient in Microsoft Office (advanced in Excel)
• Excellent verbal and written communication skills
• Regular and reliable attendance 
• Must be able to work in a team orientated environment.

PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit at computer monitor for extended periods throughout the day.
• Must possess the ability to stand for extended periods of time; to reach with hands and arms; to move among and between offices; to handle mail and documents; to sit, stoop, kneel and crouch; to lift and move up to 10 pounds; to see well enough to discern differences in quality of documents and files.

WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• General working conditions
• Office environment
• May have to meet tight deadlines

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Disability Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching

Artisan Design Group is committed to a policy of equal employment opportunity for applicants and employees. It is the policy of Artisan Design Group to apply recruiting, hiring, training, promotion, compensation, and professional development practices without regard to actual or perceived race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age (40 or older), disability or certain classifications based on genetic information, or any other characteristic protected by federal, state or local laws, regulations or ordinances.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email Accommodations@adgus.com. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed