POSITION:   Business Assistant

CLASSIFICATION:  Full-Time, Seasonal

STATUS:   Non-Exempt

REPORTS TO:   Business Manager

SUPERVISES:  N/A

COMPENSATION: $18/hr

LOCATION:  On-site in Williamstown, MA from June - August, during which housing is provided.

HIRING TIMELINE: Applications to be accepted until the position is filled with priority application deadline of March 15, 2024. Application review and interviews to be conducted in March/April with an anticipated start date in early June 2024 and end date of August 17.

JOB SUMMARY: 

The Business Assistant is a valuable team-member for the seasonal Business Office and handles Festival-wide purchasing. Reporting to the Business Manager, the Business Assistant acts as the primary assistant in maintaining and supporting the financial operations of the Festival. 

RESPONSIBILITIES & EXPECTATIONS:

• General office tasks: managing Festival mail, making bank deposits, filing and office organization
• Accounting functions: working with Business Manager to track all purchase orders, check requests, and other documentation related to production spending, as well as certain credit card and petty cash reconciliations
• Database management: oversee and maintain accuracy of Festival purchasing database, including data entry and reporting
• Payroll functions: contract processing, collection and tracking of employee documentation, preparation of weekly union payroll reports
• Prepare and enter daily sales reports
• Liaison between the Production departments and Business Office for all financial requests
• Manage Production office AMEX purchases
• Manage Festival petty cash system utilizing web-based system (PEX)
• Assist in preparing weekly budget management reports 
• Embrace the Festival’s commitment to EDIA and Anti-racism by actively participating in and encouraging behaviors among staff members that exemplify respect; interrupting microaggressions and other behaviors that hinder our EDIA and Anti-racism efforts; engaging in the diversification of the workforce; and demonstrating a degree of cultural competency that encourages healthy relationships with all company members.
• An essential function of this job is in-person work in Williamstown, MA.
• Other duties as assigned

QUALIFICATIONS

• Proficiency with Microsoft Office and Google Suite
• Familiarity with accounting software and/or databases (Quickbooks, Filemaker)
• High attention to detail
• Ability to balance competing priorities under pressure
• Comfortable working independently on projects
• Discretion when it comes to handling sensitive and confidential information
• Clear communication skills
• Sense of humor
• A passion for the performing arts

We appreciate the value of myriad life and work experiences, and we recognize that many paths might adequately prepare someone for this role. We encourage anyone who believes they would be a good fit to apply.