JOB OVERVIEW

The Senior Analyst provides key financial support to Prospect Park Alliance’s Design & Construction (“D&C") and Finance teams. This position reports to the Director of Finance and will work closely with the Vice President, Capital & Landscape Management in administering and monitoring the financial systems, workflow processes, and activities that are integral to the operations of the D&C Department and which contribute to the ongoing successful operation of the Alliance. The person in this role is responsible for the billing, accounting, financial reporting, and budgeting for the D&C Department and KPI development and tracking for D&C as well as the entire organization.

ESSENTIAL JOB FUNCTIONS / KEY JOB OUTCOMES

• Prepare, submit, and track NYC Parks design and construction supervision fee invoices and monitor accounts receivable, following up on payment delays as necessary
• Prepare, submit, and track NYC Parks Work Orders for capital projects, following up on approval delays as necessary 
• Manage the procurement process for D&C and track Work Orders against the Alliance’s contract limit with NYC Parks
• Work collaboratively with NYC Parks representatives to ensure that questions related to invoices and work orders are resolved quickly
• Create, process, and manage consultant and construction contracts, review and process consultant and general contractor invoices, and track compliance with contractual insurance requirements
• Track and monitor progress of fees and expenses associated with all capital projects
• Oversee and administer the time tracking software used to track billable hours and to generate billing invoices
• Collaborate with the Finance team regarding D&C-related accounting tasks that form part of month-end and year-end closings, including journal entries, reconciliations of accounts receivable, and application of cash receipts
• Prepare quarterly forecasts and annual budgets for the D&C Department and track monthly progress towards achievement of these financial plans
• Develop and implement a project management tracking system for capital projects, creating project timelines aligned with the budget assumptions and setting staffing assignments and priorities to ensure achievement of the budget commitment
• Develop and maintain a database of key data and information pertaining to Alliance capital projects
• Develop and monitor D&C KPIs and organization wide KPIs and cash flow projections and report on these monthly to leadership
• Serve as the liaison between D&C, the Finance Department and other department leads as needed

                                                                              Performs other job-related duties and functions as assigned

REQUIRED EDUCATION & EXPERIENCE

• Bachelor's Degree in Finance, Accounting, Business Administration, or related field
• 5 -7 years’ experience in at least one or more of the following core areas: general financial analysis and reporting, project and/or contract management, accounting, budgeting, cash flow projections, and KPI development and monitoring
• Minimum of two (2) years’ experience as an accountant for a nonprofit organization or public agency preferred

COMPETENCIES (Knowledge, Skills & Personal Attributes)

Passion for the Alliance Mission & Core Values: A passion for public parks and environmental conservation combined with a commitment to treating others with respect, appreciating individual differences and embracing the values of diversity, equity and inclusion.

Ethics & Integrity: Earns the trust and respect of others through a consistent commitment to integrity, honesty and professionalism in all interactions.

Accounting Knowledge: Strong knowledge of accounting principles, general bookkeeping and all aspects of general ledger accounting to manage and maintain books of record. Understands the concepts involved in maintaining a system of internal controls and knows the principles of financial auditing.

Fiscal Accountability: Follows fiscal guidelines, regulations, principles, and standards when committing fiscal resources or processing financial transactions.

Organization & Accountability: Meticulously well-organized with diligent attention to detail, ability to set priorities, meet deadlines and takes pride in consistently producing accurate, timely and quality work products with minimal supervision.

Planning, Organizing & Problem-Solving: Defines tasks and milestones to achieve objectives and ensures the optimal use of resources to effectively solve problems and accomplish work objectives. Alerts others to possible problems in a timely fashion and knows when to seek support and direction from others to solve problems, while offering possible solutions. Acts on solutions selected and decisions made.

Collaboration & Teamwork: Committed to working in collaboration with others, promoting cooperation and commitment to others and being a positive team contributor.

Customer Service: Exhibits a strong commitment to delivering excellent and responsive service to internal and external customers.

Technology: Proficient with automated technologies that support area of responsibility including G-Suite and Microsoft Office Suite.

COMPENSATION + BENEFIT DETAILS

• Job Grade: 4 (Managerial & Technical)
• Salary Range: $70,000 - $80,000 
• Work Hours:  35-40 hours per week, minimum
• FLSA Status: Exempt

*Salary offered will be based on a number of factors, including job-related knowledge, skills, and experience

• The Alliance offers a comprehensive benefits package including: 
• Medical, Dental, Vision 
• Supplemental Options: AFLAC, Flexible Spending Account, Dependent Care FSA + Commuter Benefits, Pet Insurance
• 403b Contributions + 2% Employer Contributions 

WORKING CONDITIONS & PHYSICAL DEMANDS

• Work is normally performed in an interior office setting which does not subject the employee to any hazardous or unusual elements
• Requires use of a desktop, laptop, or video display terminal
• Requires routine physical movements with limited physical exertion required
• Ability to communicate, receive and understand information through oral and written communication and proofread and check documents for accuracy
• Requires communicating information with co-workers, stakeholders and/or the public; reading correspondence, instructions and/or technical documents; writing correspondence and/or reports and filling in forms

Diversity Makes Us Stronger Together: Prospect Park Alliance serves park users of all socio-economic and cultural backgrounds and strives to reflect this diversity throughout our operations and in our leadership, staff, stakeholders and supporters. We know that by creating an equitable and inclusive workplace built on mutual respect and the appreciation of difference, our employees will feel safe to express themselves, voice their opinions and work together to find common ground and solutions. Integral to this vision is our longstanding commitment to provide equal employment opportunity for all employees and applicants for employment.