The Assistant Orchestra Personnel Manager plays a critical cross-functional administrative role as the information gatherer, designed to work both intra- and inter-departmentally, ensuring organizational activities (rehearsals, concerts, tours, special events, etc.) operate seamlessly. They serve as the secondary personnel contact with all musicians of the Cincinnati Symphony Orchestra (CSO), Production Staff and with the Music Director.  

The Assistant Orchestra Personnel Manager is an independent, fast-paced self-starter with exceptional communication and interpersonal skills. They have a proven track-record for simultaneously and effectively managing multiple projects according to their respective timelines while striving for the highest level of artistic excellence. 

Job Responsibilities: 

• Plan and organize all CSO auditions by maintaining all applications and resumes, communicating the time and date of the auditions to external and internal candidates and the audition committee in a timely and accurate manner.
• Attend orchestra services that includes regular nights and weekends to record attendance, start/stop services and breaks, make appropriate announcements, handle questions/inquiries and ensure CBA compliance.
• Create, prepare and post musician rosters.
• Manage woodwind, brass and percussion casting assignments in coordination with CSO Principal musicians.
• Manage string musician rotation schedules.
• Manage the hiring of all substitute/extra musicians including advance and emergency hiring.
• Manage distribution of schedules, memos, weekly orchestra announcements, and other official communication by e-mail and posting them on OPAS Online, the Orchestra Board, and to the Production Department.
• Support initiatives that further the organizational DE&I goals as well as a respectful organizational culture.
• Receive and process orchestra time off requests in consultation with Director of Orchestra Personnel.
• Assist Director of Orchestra Personnel in preparation of orchestra payroll and serve as primary back-up for orchestra payroll reporting.
• Manage the assignment of Pops jackets and Pops shirts.
• Manage mailbox and locker assignments. 
• Assist on all Run-out, Regional Pops, and other services away from Music Hall. Represent management while riding the musician’s bus.
• Assist in preparation of foreign and domestic tours. Compile and distribute information packets as well as collect, verify and coordinate returned information.
• Provide miscellaneous employee relations assistance in coordination with the Human Resources.
• Perform other duties as assigned. 

• 1 to 2 years’ experience in orchestra personnel management, operations support, or the equivalent combination of education and experience. 
• Prior experience with orchestra and the ability to read music is required. 
• Demonstrated critical thinking, problem solving and project planning skills.
• Proficiency with Microsoft Word, Excel, PowerPoint; experience with OPAS a plus.
• Capable of discerning and maintaining confidentiality of information and ability to professionally handle problems as they arise. 
• Ability to work frequent nights and weekends.
• Possess a valid U.S. drivers license and a good driving record.

Reports to: Director of Orchestra Personnel