Project Planning and Strategy

• Collaborate with client service teams align on client’s communication goals, requirements, and timelines.
• Develop and maintain comprehensive project plans, including scope, objectives, deliverables, and timelines.

Project Execution and Management

• Coordinate and manage project activities, ensuring adherence to timelines and budgets.
• Assign tasks and responsibilities to team members, facilitating effective collaboration and communication.
• Monitor project progress, identify potential risks, and develop mitigation strategies.
• Conduct regular status meetings, provide updates to stakeholders, and address any issues or concerns.
• Ensure projects are executed according to industry standards, best practices, and agency guidelines.
• Maintain project documentation, including project plans, status reports, and change requests.

Team Collaboration

• Collaborate with meeting services, creative teams, medical writers, and other stakeholders to define project requirements and deliverables.
• Foster a collaborative work environment, encouraging effective communication and teamwork.
• Facilitate regular team meetings to discuss project progress, challenges, and solutions.

Quality Assurance

• Conduct thorough quality checks to ensure that project deliverables meet client expectations and agency standards.
• Ensure projects are compliant with relevant industry regulations and legal requirements.
• Implement feedback loops and lessons learned to continually improve project execution.

Other duties and projects as needed. 

Competencies

• Possess a proactive, curious, energetic, and forward-thinking mindset with the ability to process strategy and goals into clear tactical project plans.
• Clear and effective communication skills, both written and verbal, with the ability to ensure key deliverables are communicated to a variety of stakeholders. 
• Effective interpersonal skills with the ability to cultivate and maintain collaborative and productive working relationships.  
• Effective organizational skills to manage multiple projects to completion with competing deadlines in a fast-paced, dynamic, and demanding work environment. 
• Possess a detail-oriented and solutions-focused work style to generate high quality deliverables and effectively manage problems that may arise. 
• Possess a working and continuously growing knowledge base and understanding of marketing and communications concepts and best practices.
• Desire continuously learn, develop, and grow an effective understanding of the medical field and regulatory environment and incorporate into the nature of project plans. 
• Ability to maintain a positive attitude and conduct befitting of a professional who respectful of all they interact with at work. 

Work Experience and Education

• 3 or more years of agency experience in a fast-paced and client centered organization as a project manager or comparable role.  
• Bachelor's degree in communications, marketing, business administration, or a related field.
• Demonstrated experience successfully managing projects in a communications/marketing setting. 
• Intermediate to advanced computer skills with proficiency in MS Office Suite (PowerPoint, Word, Excel), video conference applications (e.g. Zoom, Teams, etc.), and project management software/tools; ability to quickly learn new programs.
• Ability to travel for work as needed for onsite time with clients and attend industry events.

Additional Details

• The Company offers benefits that include medical, dental, and vision plans; retirement (401K); annual & spot bonus programs; a fun & dynamic culture; Unlimited Paid Vacation; Paid Sick Leave; and is constantly evaluating options to ensure out team is cared for.
• Work Location: The Company is currently a remote workplace, though there are plans to potentially secure offices in San Diego, CA to provide space for the team to engage in open collaboration and idea sharing.