Department: Architecture 

Job Status:   Part-Time  

FLSA Status: Non-exempt 

Reports To:   Department Chair

Grade/Level: N/A 

Amount of Travel Required: Minimal

Work Schedule:  Year-Round, 20 hrs./week 

Positions Supervised:   Work Study Students   

POSITION SUMMARY
On behalf of the Department Chair of Architecture, lead and assist in coordinating academic programs, guest presentations, student travel programs, faculty development, and high school interactions. Responsibilities include but are not limited to: creating outreach initiatives, coordinating travel for guests and faculty, engaging with alumni, planning student travel programs, monitoring donor appreciation, maintaining department records, tracking equipment usage, and managing budgets, among other tasks.

ESSENTIAL FUNCTIONS

• Maintain organized departmental records including course rosters, fees, and student contacts
• Cultivate relationships with Catholic high school guidance counselors
• Manage and review department  inquiries via various channels
• Source and forward scholarshipopportunities for students
• Process new scholarships and oversee compliance
• Coordinate travel arrangements  for guest speakers and critics
• Reserve event spaces and support department functions
• Manage budgets, travel plans, and supplies for programs
• Oversee office staff, student workers, and adjunct contracts
• Assist with administrative tasks including catalog updates and accreditation pursuits
• Coordinate IT and maintenance issues
• Track finances, faculty travel, and department keys
• Schedule rooms and manage deliveries
• Assist with department events, fundraisers, and alumni engagement
• Maintain department website and social media presence
• Coordinate community involvement and student activities
• Manage circulation of department resources and records of student work
• Support student club events and  facilitate guest transportation
• Liaise with campus offices for departmental needs
• Perform other duties as assigned by the Department Chair

POSITION QUALIFICATIONS

Competency Statement(s)

Organized - Organizational skills looks at the ability of the individual to be structured and methodical in working skills. This competency asks the question “Is your working style neat and disciplined?” 

Accurate - Accuracy looks at the extent to which an individual’s work is correct and error-free within company policies and guidelines. This competency asks the question “How well do you perform your work, and check the quality of the work before passing it along?”

Communication, Written - Written communication skills look at the extent to which an individual writes concise, clear letters, reports, articles, or emails, including proofing and editing. This competency asks the question “How well do you write, edit, and proof written materials?” 

Communication, Oral - Oral Communication skills look at the extent to which an individual communicates with economy and clarity, actively engaging in conversations in order to clearly understand others' message and intent and receives and processes feedback. This competency asks the question “How well do you send verbal messages and listen to people’s responses in order to convey information?” 

Detail Oriented - Detail orientation looks at the ability of the individual to pay meticulous attention to all aspects of a situation or task, no matter how small or seemingly unimportant. This competency asks the question “How well do you understand and work with the ‘nuts and bolts’ of a task?” 

Reliability - Reliability looks at the ability of the individual to be dependable and trustworthy. This competency asks the question “Do you see yourself as someone that is dependable?” 

Experience

A minimum of one year of comparative experience is preferred; experience in architecture and/or the fine arts is preferred.

Proficiency with Microsoft Outlook, PowerPoint, Word and Excel is required.

PHYSICAL DEMANDS

Physical Abilities

Stand F

Walk C 

Sit C

Handling / Fingering C

Reach Outward C 

Reach Above Shoulder O

Climb N

Crawl N

Squat or Kneel F

Bend F

Push / Pull

12 lbs or less F

13-25 lbs O

26-40 lbs O

41-100 lbs N

Lift /Carry

10 lbs or less F

11-20 lbs O

21-50 lbs O

51-100 lbs N

Over 100 lbs N

N (Not Applicable) Activity is not applicable to this occupation. 

O (Occasionally) Occupation requires this activity up to 33% of the time (0 - 2.5+ hrs/day)

F (Frequently) Occupation requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs/day)

C (Constantly) Occupation requires this activity more than 66% of the time (5.5+ hrs/day)

EOE