Proposal Coordinator
Fully Remote VT
Job Type

Company: Lantana Consulting Group provides services and software for standards-based health information exchange. We have built our expertise through nearly two decades of development and deployment of technical specifications and interoperability solutions. As a distributed company with no single brick-and-mortar office, Lantana can hire the best available talent and offer a flexible work schedule. We are a rapidly growing Employee-Owned organization that takes pride in improving public health, quality of care, and research.  

Primary purpose: Support business development by assisting proposal teams to create the proposal schedule, performing research, organizing content, and preparing proposals for submission.  

The successful candidate will: 

  • Oversee the proposal team, coordinating efforts and ensuring the team adheres to timelines and meets deadlines. 
  • Collaborate in planning and approach development. 
  • Coordinate scheduling, meeting agendas, and meeting materials for business development and proposal-related meetings. 
  • Coordinate bid-decision efforts across decision-makers to support timely next steps in proposal development. 
  • File and track proposal materials and deliverables. 
  • Delegate proposal-team assignments and track to initial proposal-management plan. 
  • Provide regular updates on the proposal process to management, operations, and support staff. 
  • Ensure the quality and compliance of final proposal documents. 
  • Review and analyze RFP documents to ensure they provide adequate information to prepare budgets and proposals. 
  • Develop and share best practices with team members to enhance the quality and efficiency of the proposal process. 
  • Contribute to assigned process-improvement initiatives and support their implementation. 
  • Demonstrate adaptability to meet demanding timelines. 
  • Support progress towards the goals of the Business Development team. 



  • Bachelor of Arts or Sciences degree 
  • One to two (1-2) years of Project Coordination or other relevant experience 
  • Strong verbal and written communication skills 
  • Exceptional organization skills and attention to detail 
  • Proficiency in MS Office Suite, including Word, PowerPoint, Excel, Outlook, and SharePoint 

Preferred qualifications: 

  • Healthcare or Health IT background  
  • Experience with government contracts or programs  
  • Experience working with government RFx, grants, or proposals  

Additional Job Information: 

  •  This position is 100% work-from-home/remote apart from the annual company meeting, held as conditions allow.
  • Lantana is an equal opportunity employer. All qualified applicants for current openings will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin, veteran status or on the basis of disability. 
  • For this position, we are not accepting applicants outside of the United States.
Salary Description
$65,000 - $80,000