Donor Engagement Coordinator
Portland, ME Development
Job Type


JOB TITLE: Donor Engagement Coordinator 

SUPERVISOR: Annual Giving Manager

Pay Grade:   Pay Grade 5 Pay Grade Range: $46,700 - $74,800

Starting Salary Range: $46,700 - $53,000


The Gulf of Maine Research Institute (GMRI) develops and delivers collaborative solutions to global ocean challenges. We are dedicated to the resilience of the Gulf of Maine ecosystem and the communities that depend on it. To learn more, visit

The Donor Engagement Coordinator plays a pivotal role within GMRI's Development team. Responsible for coordinating and executing engagement strategies, this position directly contributes to GMRI's fundraising efforts. Reporting to the Annual Giving Manager, the Donor Engagement Coordinator supports the stewardship of current donors and the conversion of prospective donors through various engagement strategies to achieve fundraising goals.

The Donor Engagement Coordinator position at GMRI offers an exciting opportunity to contribute to the organization's mission while gaining valuable experience in nonprofit fundraising and event management. If you are a motivated individual with a passion for engaging people in climate, conservation, and/or ocean-related causes, we encourage you to apply.


Core Attributes:

  • Detail-oriented with a solutions-oriented mindset  
  • Proven track record in managing and executing events of various sizes  
  • Willingness to learn and adaptability to evolving needs  


75% Events - Public and Private Events:

  • Coordinate and execute public and private events in alignment with the engagement strategy throughout the year.  
  • Coordinate event program, logistics, staffing, communications, and day-of tasks.  
  • Cultivate relationships with vendors, partners, and GMRI staff and leadership to execute events seamlessly.  
  • Develop and communicate event organizing documentation, assign roles to internal staff, and ensure preparedness.  
  • Act as the point of contact for attendees, responding to inquiries and RSVPs with professionalism.  
  • Execute select post-event data management and attendee follow-up strategy, including data entry, content coordination, and execution.  
  • Provide support to the Marketing Manager in executing strategic partnership events as needed.  
  • Support the evaluation of event strategy based on engagement, fundraising, and acquisition goals set by the Annual Giving Manager.  

25% Donor Engagement Support and Administration:

  • Support appeal processes by executing select follow-up, data management, and execution tasks in coordination with the Philanthropy Services team and Annual Giving Manager.  
  • Coordinate select giving society benefit fulfillment activities (non-event).  
  • Prepare email appeals in Mailchimp according to the strategy set by Annual Giving Manager  
  • Oversee inventory of fundraising materials and coordinate with the Annual Giving Manager to ensure an inventory is adequate.  
  • Prepare select development-related communications, such as donor newsletters.  
  • Support tracking donor engagement in CRM for the Annual Giving Manager, including event debriefs, donor interaction records, and updates to contact information.  


Required Qualifications:

  • 0-3 years of experience in a nonprofit fundraising setting. 
  • Bachelor’s degree or work experience equivalent. 
  • Events experience is necessary. 

Other Preferred Qualifications:

  • Comfort with delegation and ability to work collaboratively in a team environment. 
  • Familiarity with CRM systems is a plus, but not required. 
  • Experience with Mailchimp, Asana, and Eventbrite is desirable but not necessary.

Diversity and Inclusion:

Gulf of Maine Research Institute has a long-standing policy and commitment to providing equal access and equal employment opportunities in all terms, conditions, processes, and benefits of employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. GMRI's employment decisions are made without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status.

Applicants and employees are encouraged to voluntarily self-identify their race/ethnicity, gender, disability status and veteran status to assist GMRI in fulfilling various data reporting requirements of the federal government. This self-identification is completely voluntary, will be kept confidential and separate from your application data, and used only to meet federal reporting requirements. Providing or declining to provide this information will not result in adverse action of any kind.

Salary and Benefits:

Gulf of Maine Research Institute offers a competitive salary and benefits package.

Salary: $46,700 to $53,000

Application Instructions:

All applications must be accompanied by a cover letter and résumé. Review of applications will begin immediately and will continue until the successful candidate has been selected. Applications must be received by Friday, April 19th. 

Salary Description
$46,700 to $53,000