Executive Administrative Assistant

Executive Administrative Assistant are key players in the support structure, providing assistance to executives. They manage complex schedules, prepare for meetings, and may even assist in business tasks to ensure the executive’s day runs smoothly.

KDM is searching for an Executive Administrative Assistant to support our executive team. This is a part time, 20 hrs per week, flexible 3 days a week (Tuesday must be in office) position. 

Responsibilities

• · Calendar Management: Coordinate the executive's professional calendar, including scheduling work meetings, and business tasks.
• · Communication Handling: Manage professional emails and calls, ensuring effective & efficient communication flow.
• · Meeting Preparation and Follow-up: Organize materials for business meetings and appointments, ensuring timely follow-ups.
• · Document Records Management: Handle important business documents such as bills, legal documents, etc.
• · Business Errands: Assist with professional tasks such as booking travel, organizing documents, etc.
• · Confidentiality Maintenance: Exercise discretion in handling all professional information.
• · Stakeholder Liaison: Act as a liaison between the executive and professional contacts.

Competencies

• · Versatility in Task Management: Ability to balance professional tasks efficiently.
• · Adaptability: Flexibility to adapt to changing schedules and varying types of tasks.
• · Discretion and Trustworthiness: High level of integrity in managing sensitive professional information.
• · Strong Organizational Skills: Expertise in organizing a diverse range of activities and tasks.
• · Effective Communication: Proficient in engaging with a variety of stakeholders in professional contexts.
• · Emotional Intelligence: Sensitivity to the needs and preferences of the executive.

MINIMUM QUALIFICATIONS:

• Must have 7+ years of      administrative experience, preferably in a fast-paced environment
• 2+ years of Executive Administration  Experionce supporting mid to senior-level executives
• Bachelor’s degree preferred.
• Experience in handling complex schedules, including managing travel and meetings
• Must have a high  degree of accuracy and attention to detail.
• Must possess excellent  organizational, verbal, and written communication and interpersonal      skills, plus possess exemplary writing, language, grammar and proofreading  skills.
• Able to exhibit a high  level of confidentiality.
• Ability to prioritize,  coordinate, multi-task, and demonstrate initiative.
• Must possess software kills including proficiency in Windows, MS Office, Excel, PowerPoint.

Additional Requirements: 

• · Must be willing to comply with all pre-employment screening, including but not limited to, drug testing, reference verification, education and employment verification, and background screening 
• · Must be legally authorized to work in the U.S. 
• · Possess a valid Driver’s License
• · Tuesday, core in-office day

Why Choose KDM?

Established in 2012 on a promise to alter the face of engineering, KDM Engineering has built a reputation of excellence in providing outstanding technical services, maintaining the highest standards of safety and quality assurance, and offering a truly inclusive work environment. 

Our clients and partners in the public and private sectors consistently recognize KDM for our responsiveness to their needs, budgets, and schedules. Our peers distinguished KDM with Edison Electric Institute's Diverse Supplier Award, Capital One and Women Presidents’ Organization’s (WPO) 50 Fastest Growing Women-Owned/Led Companies, and Chicago’s Best and Brightest Companies to Work For annually for seven years.

Our talented, experienced team delivers exceptional engineering designs, project management, and customer support services to each of our projects. Our enduring commitment to diversity, equity, and inclusion is unmatched in our industry. Because our team comes from different backgrounds, cultures, and experiences, we bring uniquely different and diverse perspectives to solving complex engineering problems.

Top Reasons to Work for Us:   

• Challenging and Meaningful Work
• Competitive Base Salary  
• Company Paid Holidays 
• Great Work-Life Balance  
• Fun and Flexible Work Environment  
• Organization with People-First Mentality  
• Dynamic Leadership Team
• A Culture that Values Your Input  

Full List of Benefits & Perks:  

• · Positive team environment
• · Competitive salaries
• · Flexible schedules
• · Growth opportunities
• · Training and professional development
• · Paid holidays.
• · Volunteer leave
• · Performance bonuses
• · Transit program
• · Career coach on-staff
• · Supportive management
• · Culture engagement group
• · Professional development assistance
• ·  Employee Assistance Program
• · team-building outings
• · Laidback office culture, including pool table, arcade games, and happy hour
• · Meditation space, nap room, and nursing mothers’ room

Equal Employment Opportunity:   

KDM Engineering strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.