At Providence, we believe in supporting people with intellectual and developmental disabilities to learn, grow, and advocate for the lives they want in their communities. Providence offers vocational training throughout its programs, including in its Pottery Studio and Horticulture program. Every purchase of our products gives back to support our work. 

As an Administrative Assistant with Providence, you'll be essential to ensuring smooth operations within our Pottery and Horticulture store.  You'll be the leader of our administrative processes, and will manage and reconcile our POS database, process orders, and maintain inventory levels. Your keen attention to detail and positivity will be vital as you prepare correspondence, invoices, and reports, while engaging with customers and suppliers to uphold our high service standards. Additionally, you'll support event planning and coordination efforts, contributing to our community engagement initiatives. If you're organized, proactive, and thrive in a dynamic retail environment, we'd love to have you on board!" 

Administrative Assistant Pay scale: $18- $20 per hour (based upon experience)

Administrative Assistant Job Type: Full-time (40 hours per week) 

Administrative Assistant Type: Day-times Weekday and some Weekends

Your Primary Responsibilities for an Administrative Assistant

·Maintain inventory of goods and products 

·Manage and reconcile POS database.

· Process orders and prepare invoices and reports as needed.

· Prepare correspondence as needed with customers and suppliers.

· Communicate with customers and suppliers.

· Create and compile mailing lists.

· Assist with planning, announcing, and coordinating community events.

· Build positive rapport with community members during Providence events

· Answer general inquiries through telephone, email, and written exchange

· Other duties as assigned.

Qualifications/Skills

· 2 years in an administrative position preferred

· Detail-oriented team player with the ability to work in a fast-paced environment.

· Proficiency in Microsoft Word, Excel, and PowerPoint is required.

· Knowledge of and experience with Square or a similar POS/purchasing/production software database is preferred.

· Flexible schedule with occasional weekends.

Benefits for You as a Administrative Assistant

• Medical (company contribution 65%-95% toward cost of coverage; plans starting as low as $18 monthly!)
• Dental (company contribution 40%-43% toward cost of plans)
• Vision (company contribution 32% towards cost of all plans)
• Short Term Disability
• Long Term Disability (company paid)
• Term life insurance and AD&D up to 10k (company paid)
• Optional Life and AD&D plans
• 401k (5% company match)
• Tuition Assistance Program
• Career Paths
• Mileage Reimbursement
• Paid Time Off
• Holiday Pay
• Inclement Weather Pay
• Pet Discounts/Insurance

A full Administrative Assistant job description is available upon request.