Position Summary

The Accounts Payable Specialist is responsible for day-to-day financial transactions including, but not limited to, accounts payable, corporate credit care reconciliations, and various other transactional issues. The Account Payable Specialist must exercise discretion in executing essential functions and be able to work independently, following through on assignments with minimal direction.

Reasonable Accommodations

To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily. Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. 

Essential Functions 

· Analyze and process accounts payable in a timely manner.

· Code items such as invoices, vouchers, expense reports, check requests, etc., with correct GL codes, conforming to standard procedures to ensure proper entry in the financial system.

· Handle all vendor correspondence via email or phone.

· Investigate and resolve problems associated with processing invoices.

· Prepare check requests, wire transfers, PCard, and ACH Transactions.

· Reconcile various accounts monthly, bringing any discrepancies to the attention of immediate supervisor.

· Receive, research, and resolve a variety of routine internal and external inquiries concerning account status, including communicating resolution of discrepancies to the appropriate people.

· File, maintain, and distribute accounting documents, records, and reports.

· Assist in compiling information and preparing responses to auditors during the annual external audit

· Assist with monitoring and reporting for the procurement card program.

· Perform other duties as required to support the Finance Department.

Position Requirements 

· Understand accounting procedures.

· Adept problem solver and able to think quickly.  

· Attention to detail and accuracy.

· Goal oriented with the desire to perform to the best of his/her ability. 

· Strong time management, organizational, and prioritization skills; able to meet deadlines.

· Excellent written and verbal communication skills, including effective interpersonal and collaborative skills. 

· Ability to follow up on pending issues

· Accept responsibility and account for his/her actions. 

· Open to change and willing to learn new skills.

Skills and Abilities 

Education: Associate degree in accounting or related field, or comparable work experience.

Experience: Three+ years of Accounts Payable experience preferred.

Computer Skills: Must be proficient in Microsoft suite of products including Excel, Word, and Outlook; must possess the ability to learn and master computer systems used within the company daily. 

Other Skills: Must be dependable and willing to accommodate work schedule with occasional required overtime; fast and accurate data entry skills; able to actively listen, attend to, convey, and understand the comments and questions of others; ability to resolve conflict with others in a professional manner.

Physical/Mental Requirements

Use a computer 6-8 hours per day   

Perform with frequent interruptions and/or distractions  

Perform effectively under conditions of fluctuating workload

Use telephone and email to communicate with consultants, contractors, co-workers, and management

Work at a desk 

Bend and stoop for filing/records maintenance

Other Physical Demands

O (Occasionally)  Position requires this activity up to 33% of the time (0 - 2.5+ hrs./day)

F (Frequently)  Position requires this activity from 33% - 66% of the time (2.5 - 5.5+ hrs./day)

Vision – near and peripheral  F

Sense of Sound  F

Speak   F 

Sit   F 

Stand   O 

Walk   O 

Reach Above Shoulder  O

Bend   O