Advising and Coaching Coordinator
Job Type

We will only consider candidates that are physically located in Massachusetts (no exceptions)

We do not sponsor work visas/OPTs/CPTs/Perm. Res. etc.

WHO WE ARE (Why you will LOVE us)

Academic Programs International (API) encourages students of all ages to embark on a lifelong experiential educational journey that enriches lives, communities and organizations and helps every student, college and company to achieve their goals.

Through the creation of APIConnect, an experiential education technology platform, the company helps colleges, universities and students create and discover learning experiences customized to meet their needs. APIConnect offers a vast library of destinations, accredited courses, internships, and original programming geared toward maximizing students’ college experiences so they are better prepared for the workforce upon graduation.

Headquartered in Austin, Texas, US, API sends thousands of students on hundreds of programs both virtually and in more than 60 cities in nearly 25 countries in Asia-Pacific, Europe, Latin America, North America, and the Middle East.

If you are someone who thinks differently, is passionate about serving students, and wants to be a part of a fun and hard-working culture, then this is the company for you.

What you will be doing

The Advising and Coaching position is responsible for developing, maintaining, and strengthening relationships with US Universities and API Student Participants to increase enrollments in API’s experiential learning programs. This position is responsible for providing advising and coaching for staff onsite at our partner Universities and provide direct-to-student support with the API Application and Enrollment processes, Visa preparations, and all necessary items required prior to student departure.  The position fosters strong relationships with University Members as well as individual student participants, with the goal of increasing student enrollment in API programs within an assigned region as well.



How you will get the job done

Primary responsibilities include:

  • Promote a robust portfolio of core API programs (study, intern, virtual, domestic) to prospective students and US University partners within assigned region (may change from time to time).
  • Conduct campus advising and coaching visits (both in-person and virtual) during peak and off-peak recruiting seasons (up to 75% travel) to work directly with prospective students, and other campus entities to provide advising and coaching as needed.
  • Actively attend, represent, and engage students/faculty etc. at study abroad fairs.
  • Routinely source, schedule, host and represent API at information tables and sessions. 
  • Collaborate with the API Advising and Coaching team across various departments to ensure students complete all required documentation necessary up to and including students’ departure period. 
  • Maintain accurate student and university records (in CRM system) to include scheduling and documenting activities, maintaining notes for interactions, and providing accurate information to other API divisions in a timely manner.
  • Identify potential opportunities with partners and collaborate/introduce to API’s Customized Programming team to define development for customized and faculty-led programs.
  • Collaborate with the University Relations team to participate in the annual recruitment schedule and strategy (Study abroad fairs, on campus visits, conferences, virtual advising, webinars, sessions etc.).
  • Responsible for weekly maintenance of the university database with updated university contact information.
  • Actively participating and attending international education conferences, possibly to include (but not limited to) NAFSA national conference, NAFSA regional conferences, Forum etc.
  • Maintain accurate and truthful expense reporting within the guidelines of API’s reimbursement policy (i.e. per diem for travel).
  • Will cross train with other departments to master the chat and incoming calls (will be responsible for routine shift on chat/phone answering/ticketing system). 
  • Special projects and other tasks as needed or assigned.


What experience you should have

  • Excels in Microsoft Office Suite or related software.
  • Demonstrated strong communication skills, including the ability to effectively communicate with students, parents, university faculty and staff. 
  • Demonstrated ability to provide and master professional presentations for small and large groups of people.
  • Strong interpersonal and relationship-building skills.
  • Strong organizational skills with ability to manage multiple responsibilities simultaneously, while meeting established deadlines.
  • Passion for studying abroad (and/or international travel).
  • Must have valid driver’s license and a personal mode of transportation to travel to and from various work locations (i.e. University Partners etc.). 
  • Ability to independently work from your home office when not traveling (remote work is not permitted. I.e. Traveling to the UK to visit family).
  • Will be required to work a flexible schedule including evening and weekend travel when needed, along with the ability to travel to multiple campuses within your assigned region (and occasional trips outside of assigned region).


  • Bachelor’s degree from accredited college or university in a related field (i.e. Business, International Education, Sales etc.). 
  • 1-3 years of previous work experience in international education/study abroad or higher education preferred. 
  • Experience studying, interning, volunteering, or working abroad with API program preferred.
  • Working knowledge of Salesforce or similar CRM preferred.


  • Customer Focus | Problem-Solving | Communication | Team Approach
Salary Description