Vydia is seeking an on-site Office Operations Coordinator to support the C-suite, Office Operations, People Operations team, and oversee impactful initiatives for our New Jersey office. This is an exciting opportunity with a growing organization in the digital music industry. Working directly with Vydia’s People Operations and Executive teams, you’ll have exposure to all areas of the company, including Client Success, Sales, Marketing, Finance, Operations, Product, and Engineering. You are a strong fit for this role if you are extremely organized, communicate easily with all different types of people, and have a growth mindset that inspires you to constantly learn new things.

This role will primarily be located onsite at our current Holmdel, New Jersey office. In the future the office will be moving to Asbury Park, New Jersey.

Responsibilities:

• Assist in managing C-Suite communications and schedules for various meetings related to investor relations, business development opportunities, client engagements, interdepartmental meetings, media appearances, interviews, award ceremonies, etc.
• Assist with booking and managing travel arrangements including air and ground transportation, hotel accommodations, reservations for off-site meeting facilities, and arrangements for business or social meals and gatherings
• Organize, submit and file expense reports and receipts accurately and in a timely manner; filing, faxing, and copying sensitive documents both physical and digital as needed
• Assist with the preparation of job postings and hiring plans and ensuring that all postings are sent out to the appropriate job boards
• Organize and present weekly “All Hands” company meetings via Google Slides
• Prepare and send out Vydia’s weekly “Department Highlights” newsletter
• Collaborate with the Culture Committee to plan and execute team building, community  engagement, and educational events
• Assist with merchandise initiatives including printing, packaging, and sending gifts and merchandise bundles to new hires, VIP clients, investors, partners, etc
• Assist with Asbury Planning Committee as we create and execute plans around building new facilities in Asbury Park. 
• Manage business software accounts including G Suite, Zoom, Slack, RingCentral, Jumpcloud, Free Conference Call, etc.
• Assist with maintaining and updating Vydia’s active Employee roster with all updated contact and confidential information
• Work with Vydia’s outsourced IT service provider to make sure employee technical issues are resolved promptly
• Assist with management of Vydia HRIS system by helping manage the employee’s information, learning and development, recruiting and benefits modules
• Manage inventory of office equipment and supplies; Place, track, and coordinate the shipments of incoming and outgoing deliveries; Responsible for logistics involving equipment troubleshooting and repairs
• Assist with overseeing and managing the team’s Out of Office Calendar
• Assist with onboarding of new employees including procurement of computer/peripherals, programming ID card, parking pass, completion of new-hire paperwork, first day orientation, and other logistics as needed
• Assist with offboarding activities for departing employees and maintain offboarding checklists as needed
• Maintain strong relationships with the in-building facilities management organization and work directly with their staff to fulfill any office needs
• Provide feedback on improvements that could be made to internal processes
• Act as a project manager, thinking creatively and strategically, to capitalize on opportunity and/or solve organizational problems as they arise. This includes researching new ideas and putting together and presenting proposals to the proper teams.
• Responsible for ad-hoc projects and tasks as they arise from time to time

Reasons to work with us:

• Vydia is certified as a Great Place to Work™  company and has been named Best Place to Work in NJ by NJBIZ 5x (2023 most recent) due to its collaborative, fast-paced, and fun, thriving environment.  Additionally, Vydia has been named a 2023 Fortune Best Workplaces in New York.
• Vydia was honored with the 2023 TechUnited Catalyst of Technology Award for our cutting edge technology and scalable platform that provides global music entrepreneurs and their labels the ability to stay independent. Vydia was also named the 2022 winner of the NJBIZ Business Of The Year award (51-100 employees) which recognizes the state’s most dynamic businesses and business leaders who share a commitment to professional excellence, business growth and the community.
• Major growth opportunities alongside the growth of the company; Vydia has been identified as an Inc 500 Fastest Growing Company in America and by Entrepreneur Magazine as one of the most Entrepreneurial companies in America
• Join a mission-based culture that enjoys giving back to the community through a variety of initiatives that are meaningful to our team members
• Full medical/dental/vision package, 401k retirement with employer matching, and financial wellness plans
• We invest in your growth and development, providing a professional development stipend for continued education and mentorship to support your career goals
• Generous vacation policy including paid parental leave
• Vydia provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination in regards to race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws.
• Consistent with the Americans with Disabilities Act (ADA), it is the policy of Vydia to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact HR@Vydia.com
• Your employment with Vydia is on an at-will basis, meaning either you or the Company can terminate the employment relationship, at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with Vydia is not guaranteed for any length of time. 

About Vydia:

Vydia is an end-to-end music technology platform and services company that provides labels with the infrastructure and tools to power their business. The company’s innovative solutions in rights management, automated royalty accounting, advanced payments, and daily performance analytics provide leaders in music and culture with the unfettered ability to publish, distribute and monetize their audio-visual content on a global scale. Vydia is a wholly-owned division of gamma., the artist-first multimedia platform providing creative and business services across all artistic and commercial formats founded by CEO Larry Jackson and President Ike Youssef. To learn more, please visit vydia.com

For all California residents, to learn more about how Vydia processes your personal information when you apply for a job, please visit our California Job Applicant Privacy Policy at https://vydia.com/california-job-applicants-privacy-policy/