For 40 years, Aero Simulation, Inc. (ASI) has provided quality flight training devices to the US Military. ASI has successfully built numerous training systems with a primary focus on aircrew and maintenance training systems. Our current programs include, but are not limited to, the B-1 Training Systems (Air Force), E-2D Training Systems (Navy), CH-53E Training Devices (USMC), and IMOMS (Coast Guard). To learn more about ASI visit Aero Simulation | Products and Services for Commercial and Military Training. To learn more about this opportunity, keep reading!

Before we tell you more about the position, we want to tell you why you want a career at ASI! While your work contributes to ASI’s mission, ASI supports you and your family! ASI has one of the most competitive benefits packages in the industry. We offer everything from a flexible work schedule to comprehensive medical, life, and voluntary coverage options. Some benefits such as work schedule and bonuses depend on position.

• Employee Stock Ownership
• Flexible Work Schedules – 9/80 work schedule from day one!
• Competitive Salary!
• Paid Holidays
• Paid Off Time – Increases with years of service
• Parental Leave, Bereavement Leave, Jury Duty Leave and Military Leave
• 401(k) - Company Match
• Year End Shutdown – Enjoy holiday time with family during our company paid year end shutdown
• Medical Insurance – ASI pays 100% of Employee premiums plus either spouse or family premiums
• Dental Insurance – ASI pays 100% of Employee premiums
• Vision Insurance – Optional (Employee Paid)
• Long Term Disability – ASI pays 100% Employee premiums
• Short Term Disability – Optional (Employee Paid)
• Health Savings Account (HSA)
• Telework/Work From Home
• Professional Development: Multiple opportunities for personal and professional development through internal training & certification programs and unlimited access to online learning opportunities.

POSITION SUMMARY

The purpose of this position is to provide broad administrative support across HR and Talent Acquisition. In this position, you will support employee records management, recruitment coordination, benefits administration, employee relations, policy implementation, training & development, data analysis and additional HR related projects as needed. This role requires a detail-oriented individual, with excellent communication abilities, and ability to be flexible as business needs shift. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support

• Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
• Provides advanced administrative support, which may include sorting records; coordinating meetings; preparing and disseminating communication materials; typing and creating a variety of correspondence, announcements, records, forms, and reports.
• Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
• Support the HR department in budget development and management, specifically regarding recruitment expenses.
• Participate in HR projects and initiatives, such as implementing new HR programs, conducting training sessions, and updating HR policies and procedures.
• Provides front desk backup support.

Recruitment & Staffing

• Collaborate with Hiring Managers to understand staffing needs, priorities and develop tailored recruitment strategies.
• Source candidates through various channels, including job boards (Indeed, LinkedIn, etc.), social media (Facebook, Instagram, etc.), networking, career fairs and open houses, schools, employee referrals, etc.
• Screen resumes, conduct interviews, and assess candidates’ qualifications to ensure fit for the role and company culture.
• Help to brainstorm creative ideas to increase candidate flow.
• Assist with marketing and branding of recruiting materials as needed.
• Proactively manage employer and job rating websites to improve company reputation.
• Ensure meticulous documentation of interview processes and candidate information within the Applicant Tracking System (ATS), facilitating data-driven decision-making and compliance.
• Administer the post-offer screening process for all new hires to include background checks, pre-employment drug screens and background checks prior to their start date.
• Assist in the processing and training of new hires to ensure successful onboarding.

Data Analysis Support

• Research, compile, and analyze a variety of data and information; prepares related reports.
• Assist in the preparation of regularly scheduled state and federal reports, ensuring compliance with regulatory requirements.
• Manage and update employee records and HR databases to ensure accuracy and compliance.
• Maintain company organization charts and employee lists.
• Collect, compile, and analyze HR data from various sources, including employee records, performance evaluations, surveys, and HRIS systems.
• Conduct thorough data analysis to identify patterns, trends, and correlations related to employee demographics, performance, retention, and other key HR metrics.

Other

• Exercise excellence in discretion and confidentiality in handling sensitive information; use exceptional judgement to elevate concerns as needed.

SUPERVISORY RESPONSIBILITES

This position does not have supervisory responsibilities.

EXPERIENCE REQUIREMENTS

• Strong experience with MS Office Suite (Outlook, Word, Excel, PowerPoint, Teams).
• Working knowledge of recruitment processes including experience in sourcing candidates, interviewing and onboarding.
• Working knowledge of HR policies and laws. Familiarity with the latest HR trends preferred.
• Working knowledge of human resource information systems.
• Demonstrated experience handling sensitive and confidential information with discretion. 
• Demonstrated experience analyzing and presenting information.
• Demonstrated ability to maintain accurate and detailed records.
• Excellent communication skills, ability to deal with customers at all levels.
  

PREFERRED SKILLS AND ABILITIES

• Highly self-motivated, self-starter with the ability to work independently and prioritize workload.
• Strong organizational skills with the ability to think proactively, manage multiple priorities, and adapt quickly.
• Strong problem-solving and creative/critical thinking skills.
• Comfortable in a high-growth environment within a small, agile team.
• Outstanding customer service skills and a high degree of professionalism.
• Ability to develop and maintain positive working relationships with internal and external customers.
• Ability to adapt communication style and messaging to different audiences.
• Have a positive demeanor with energy, drive, and persistence to achieve goals.
• Ability to work in a project-oriented, fast paced environment to meet deadlines.
• Required to communicate in English.

EDUCATION REQUIREMENTS

• Associates degree from an accredited university and two years of relevant experience, or a combination of education and relevant experience.
• Bachelors degree from an accredited university in HR Management, Business Administration or a related field (Preferred). 

EMPLOYMENT REQUIREMENTS

• Due to contractual requirements must be a United States Citizen
• Must be able to pass an initial background check.
• Must be able to obtain and maintain an active Department of Defense security clearance. Employee/selected candidate will be subject to a government security investigation and must meet eligibility requirements for access to classified information (as required)
• Travel (CONUS and/or OCONUS) is limited but may be required to support customer requirements (<10%).
• ASI is a Drug Free Workplace where applicants and employees are required to successfully pass pre-employment and random drug testing.

PHYSICAL REQUIREMENTS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job:
• Must be able to perform normal office duties (sitting for long periods at a desk or while attending meetings).
• Must be able to travel CONUS/OCONUS via multiple types of transportation to include car and airplane.
• Must be able to climb stairs to enter and exit a simulator.
• Additional skills may be required to perform additional task(s) specific to work location, department, or line of business.

WORK ENVIRONMENT

• Work is primarily performed in an office environment consisting of offices and cubicles with low to moderate noise and bright or dim lighting.
• The work is fast-paced and sometimes involves extreme deadline pressures.
• The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as external customers.

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications that are required of the employee for the job. Duties, responsibilities, and activities may change at any time with or without notice.

The following policies apply to all areas of employment, including recruitment, hiring, training and development, promotion, transfer, termination, layoff, compensation benefits, social and recreational programs, and all other conditions and privileges of employment in accordance with applicable federal, state, and local laws.

Candidate Reasonable Accommodation

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify Aero simulation, Inc. by e-mail at jobs@aerosimulation.com or by calling directly at 813-867-4447.

ADA Policy

It is the policy of ASI to comply with all the relevant and applicable provisions of the Americans with Disabilities Act (ADA) and its Amendments. ASI will not discriminate against any qualified employee or job applicant with respect to any terms, privileges, or conditions of employment because of a person's physical or mental disability. ASI also will make reasonable accommodation wherever necessary for all employees or applicants with handicaps, disabilities, provided that the individual is otherwise qualified to safely perform the duties and assignments connected with the job and provided that any accommodations made are not an undue hardship for ASI.

Equal Employment Opportunity

ASI is proud to be an Equal Employment Opportunity and Affirmative Action employer dedicated to attracting, retaining, and developing a diverse and inclusive workforce. All qualified applicants will receive consideration for employment without regard to age, race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, domestic/civil partnership or marital status, national origin, disability, status as a protected veteran or any other characteristic protected by law. We strive for everyone to be valued, connected, and empowered to reach their potential and contribute their best.

Pay Transparency Policy Statement

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise, have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.